Grants Manager​/Administrator

Position Summary

The Grants Manager/Administrator provides financial oversight and support for recipients of NC Collaboratory research grant awards at institutions of higher education, both public and private, across North Carolina. Responsibilities include the financial management of awards, including non-reverting State funds, throughout the pre-award and post-award phases. Pre-award duties include collaborating with Research Directors to review and finalize funding applications, working with applicants to ensure fiscal compliance, and completing required documentation such as scopes of work, budgets, budget justifications, recipient institution details, and subcontractor documentation.

Post-award duties include independently reviewing and analyzing financial reports, reconciling and reporting on awards and programs, conducting random desk reviews and audits, providing spending projections, and serving as a liaison with award recipients, finance and budget offices, and research administrators. The position examines budgets and expenditures to ensure compliance with applicable State and federal laws, policies and guidelines; provides consultation, technical assistance and coordination in the preparation and execution of initial, continuation, operating and expansion budgets through both pre-award and post-award processes that may involve multiple funding sources.

The role develops or evaluates methodologies used to prepare proposal budgets and spending forecasts, provides guidance to improve projection accuracy, evaluates program, policy and regulatory changes to assess fiscal and programmatic impact, coordinates required State, federal and agency reports, reviews contract recommendations for compliance, identifies financial or compliance risks, presents findings and recommends corrective actions. The position also oversees final grant close-out requirements for research grants, including financial and accounting documentation and required final reports on research outcomes and milestones.

Other duties include supporting internal and external audits, contributing to State required reports and reviewing funding agreement terms to ensure consistency with guidelines. The Grants Manager/Administrator identifies risks and issues in award activities, communicates them to management, recommends solutions and supports the department’s Executive Director and Leadership team by producing monthly grant funding reports and additional reports and presentations as needed.

• Financial management of NC Collaboratory research grant awards, including non-reverting State funds, throughout pre-award and post-award phases.
• Collaborate with Research Directors to review and finalize funding applications for pre-award compliance.
• Work with applicants to ensure fiscal compliance, complete required documentation (scopes of work, budgets, budget justifications, recipient details, subcontractor docs).
• Review and analyze financial reports in post-award stage, reconcile and report on awards and programs.
• Conduct random desk reviews and audits; provide spending projections.
• Liaise with award recipients, finance and budget offices, research administrators.
• Examine budgets and expenditures to ensure compliance with State and federal laws, policies and guidelines.
• Consult, provide technical assistance and coordinate preparation and execution of initial, continuation, operating and expansion budgets across multiple funding sources.
• Develop or evaluate methodologies for proposal budgets and spending forecasts; guide improvement of projection accuracy.
• Evaluate program, policy and regulatory changes; coordinate required State, federal and agency reports; review contract recommendations; identify financial or compliance risks; present findings and recommend corrective actions.
• Oversee final grant close-out requirements, including financial and accounting documentation and final reports on research outcomes.
• Support internal and external audits; contribute to State required reports; review funding agreement terms for guideline consistency.
• Identify risks and issues in award activities, communicate to management, recommend…