Fleet Manager

** Key Responsibilities**###
** Fleet Operations & Oversight
*** Manage daily operations of a fleet exceeding 300 vehicles across multiple locations
* Ensure optimal vehicle utilization, availability, and lifecycle management
* Develop and implement fleet policies, procedures, and best practices
* Coordinate vehicle assignments, replacements, and decommissioning###
** Maintenance & Asset Management
*** Oversee preventative maintenance programs to minimize downtime
* Track and manage repairs, inspections, and service schedules
* Maintain accurate records of all fleet assets, including registration, warranties, and service history
* Manage vendor relationships with maintenance providers and dealerships###
** Telematics & Technology
*** Utilize fleet management systems and telematics platforms (e.g.,
** Samsara preferred**) to monitor:  + Vehicle performance  + Driver behavior  + GPS tracking and routing  + Fuel usage and efficiency
* Analyze data to identify trends and implement operational improvements###
** Compliance & Risk Management
*** Ensure compliance with all federal, state, and local regulations (DOT, OSHA, FMCSA, etc.)
* Manage vehicle registration, licensing, and insurance requirements
* Oversee driver safety programs, including training and incident investigations
* Monitor and reduce accidents, violations, and liability exposure###
** Fuel & Cost Management
*** Track and control fuel consumption and expenses
* Implement fuel efficiency initiatives and fraud prevention measures
* Develop and manage fleet budgets, including capital expenditures and operating costs
* Identify cost-saving opportunities through data analysis and vendor negotiations###
** Vendor & Fleet Management Partnerships
*** Collaborate with external fleet management companies and service providers
* Evaluate and manage contracts, SLAs, and performance metrics
* Ensure alignment between internal operations and third-party partners###
** Procurement & Lifecycle Management
*** Oversee vehicle acquisition, specification, and upfitting
* Develop replacement strategies based on lifecycle cost analysis
* Manage vehicle disposal, resale, or auction processes###
** Driver Management & Support
*** Partner with HR and operations teams on driver onboarding and training
* Enforce driver policies, including safety, maintenance reporting, and compliance
* Address driver concerns related to vehicles and equipment###
** Reporting & Analytics
*** Generate regular reports on fleet performance, costs, safety, and utilization
* Use data-driven insights to guide strategic decisions
* Present findings and recommendations to leadership
** Required Qualifications
*** Bachelor’s degree in Business, Logistics, Supply Chain, or related field (or equivalent experience)
* ** Proven experience managing a fleet of 300+ vehicles
*** Experience working with fleet management companies or outsourced fleet services
* Strong experience with telematics and fleet software (
** Samsara preferred**)
* In-depth knowledge of DOT, FMCSA, and vehicle compliance regulations
* Strong analytical, organizational, and problem-solving skills
* Proficiency in Microsoft Excel and fleet management systems
** Preferred Qualifications
*** Certifications such as CAFM (Certified Automotive Fleet Manager) or similar
* Experience in construction, HVAC, or service-based industries
* Familiarity with fuel card systems and maintenance tracking software
** Core Competencies
*** Leadership and team coordination
* Data-driven decision-making
* Vendor negotiation and management
* Safety and risk mitigation
* Budgeting and financial oversight
* Process improvement and operational efficiency
** Work Environment
*** Combination of office and field-based work
* Regular interaction with drivers, vendors, and operational leadership
* May require travel to various company locations
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