Fleet Operations Specialist

The Fleet Operations Specialist supports the day-to-day administration, compliance, and operational needs of a company fleet. This role is responsible for maintaining regulatory compliance, managing fleet records, supporting driver safety initiatives, coordinating vehicle maintenance, and ensuring fleet assets remain operational and compliant.

• Maintain driver qualification files, licenses, medical certifications, and related compliance documentation.
• Monitor compliance with DOT, FMCSA, and state regulations.
• Coordinate DOT drug and alcohol testing programs and maintain related records.
• Monitor Hours of Service (HOS) compliance and provide guidance to drivers as needed.
• Review fleet telematics and electronic logging data for compliance and operational efficiency.
• Conduct driver audits and maintain accurate compliance records.
• Assist with driver safety training and ongoing compliance education.
• Support accident investigations and coordinate with insurance providers and repair vendors.

• Manage fleet data and ensure accurate recordkeeping across fleet management systems.
• Coordinate vehicle registrations, permits, and related documentation.
• Prepare vehicles and equipment for onboarding, reassignment, and deployment.
• Conduct inspections of vehicles and trailers to ensure readiness and compliance.
• Schedule and coordinate vehicle maintenance and repairs.
• Track fleet assets, fuel cards, toll accounts, and other fleet-related resources.
• Maintain availability and readiness of spare vehicles.

• Assist with fleet-related onboarding activities for new employees.
• Generate reports and maintain accurate fleet records.
• Support special projects and process improvement initiatives within the fleet department.
• Serve as a liaison between drivers, vendors, internal departments, and management.

• Provide timely and professional support to drivers, vendors, and internal stakeholders.
• Respond to inquiries regarding fleet policies, procedures, and vehicle-related issues.
• Build and maintain positive working relationships with employees and external partners.
• Communicate effectively regarding compliance requirements, safety initiatives, and operational updates.

• Experience in fleet operations, transportation, logistics, safety, or a related field preferred.
• Working knowledge of DOT and FMCSA regulations, Hours of Service requirements, driver qualification files, and transportation compliance.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize work, manage multiple tasks, and meet deadlines in a fast-paced environment.
• Strong problem-solving and analytical skills.

• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience with fleet management, telematics, GPS tracking, or transportation software preferred.
• Ability to work with compliance, reporting, and recordkeeping systems.