Executive Assistant

Executive Assistant – CCHI Position: Executive Assistant
Organization: Collaborative Community Housing Initiative (CCHI) Nonprofit
Employment: Full Time
Reports to: Executive Director
Location: Highland Park, Illinois / Hybrid
Salary: $45,000–$50,000 plus benefits

Position Overview
The Executive Assistant provides high-level administrative and organizational support to the Executive Director and helps keep the day-to-day operations of CCHI organized and moving forward. This is a hands-on position in a small, rapidly growing nonprofit with a startup mentality and tremendous opportunities for growth. The ideal candidate loves to be busy, takes initiative, can juggle multiple priorities, and thrives as part of a small team with a strong work ethic and a shared commitment to a meaningful mission.

The Executive Assistant will work closely with the Executive Director, Board members, volunteers, donors, families, community partners, and other CCHI stakeholders.

• Manage the Executive Director’s calendar, meetings, appointments, and scheduling.
• Prepare agendas, meeting materials, notes, and follow-up items.
• Track deadlines, action items, and commitments.
• Draft and edit correspondence, emails, reports, and other communications.
• Conduct research and prepare information for meetings, presentations, and projects.
• Handle confidential information with discretion.
• Serve as a professional point of contact for the Executive Director and CCHI.

• Assist with scheduling and coordination of CCHI Board and committee meetings.
• Prepare and distribute meeting materials and agendas.
• Maintain organized records, minutes, and follow-up items.
• Coordinate Board communications and special projects.
• Support organizational calendars, files, policies, and administrative systems.

• Assist with donor communications, acknowledgments, mailings, and stewardship activities.
• Maintain accurate donor and contact information in CCHI’s database/CRM.
• Assist with events, campaigns, sponsor ships, and donor outreach.
• Prepare donor lists, reports, correspondence, and fundraising materials.
• Help coordinate grant-related administrative tasks and deadlines with Grant Consultants.

• Assist with newsletters, email communications, website updates, and social media content.
• Help coordinate CCHI events, meetings, tours, presentations, and community programs.
• Help ensure CCHI communications are professional, timely, and consistent with the organization’s mission and voice.
• Maintain current contact lists for families, residents, donors, volunteers, partners, and other stakeholders.

• Maintain organized electronic and physical files.
• Assist with expense reports and administrative records.
• Coordinate office supplies, mail, deliveries, and general administrative needs.
• Help manage shared calendars and organizational schedules.
• Assist with special projects and other responsibilities as needed.

• -3+ years of experience in administrative, executive assistant, nonprofit, or office management work preferred.
• -Excellent organizational and time-management skills.
• -Strong written and verbal communication skills.
• -Excellent attention to detail and follow-through.
• -Ability to manage multiple priorities and meet deadlines.
• -Comfortable working independently and taking initiative.
• -Professional, friendly, and comfortable interacting with donors, families, volunteers, Board members, and community partners.
• -Strong computer skills, including Google Workspace, Microsoft Office, Canva, Zoom, and online communication tools.
• -Experience with nonprofit databases/CRMs, Mailchimp, Word Press, or fundraising platforms is a plus.
• -Ability to handle…