Coordinator, Steans Institute

Position Title:

Steans Institute Coordinator

Company Description

At Ravinia, we believe in the transformative power of shared, live-music moments and their ability to inspire individuals, strengthen communities, and foster a more connected world. Beyond presenting outstanding performances by the world’s greatest musicians, our mission as a not-for-profit organization is to develop broader, more diverse audiences and performers in the music industry with our Reach Teach Play® community engagement and education programs, our Steans Institute’s collaborative and experiential artistic training programs, and more.

Together, Ravinia’s initiatives serve tens of thousands of students, families, and emerging professional musicians.

Steans Instituteis an artist developmentprogramfor the next generation of classical and jazz musicians. Our world-renowned fellowship programs empower emerging professional classical pianists and string players, classical singers, composers, and jazz instrumentalists to refine their craft, collaborate with peers, and elevate their musicianship to new heights.

The tuition-free experience at Ravinia includes housing and meals, plus instruction from a world-class faculty of headlining artists and scholars. Performance opportunities include a mix of public master classes with renowned guest artists, concerts programmed from repertoire chosen by fellows, and concerts curated by the Steans Institute’s faculty.

Ravinia Festival seeks passionate and dedicated staff for its summer conservatory, the Steans Institute. The Coordinator is an important member of Steans’ administrative team, reporting to the Assistant Director of the Institute, and working closely with the Steans Institute Manager to support summer program operations and key artistic functions. Key responsibilities include coordinating artist hospitality; supporting back of house logistics for concerts and master classes in Ravinia’s Bennett Gordon Hall;

and serving as team leader for seasonal employees.

The ideal candidate is an organized and collaborative worker with a passion for helping bring live music to life. This is a seasonal position beginning with part-time remote or hybrid work in April 2026, followed by full-time in-person work in Highland Park, IL— including work during nights and weekends—from May through August, 2026.

Steans offers employees the unique opportunity to engage in various aspects of arts administration at the Institute. The fellows are young professional musicians (ages 18 - 30) at the beginning of their careers and the faculty includes world-renowned musicians and teachers. The ideal candidate is an organized and collaborative worker with a passion for helping bring live music to life.

Interested candidates, please submit cover letter and resume

• Serve as a team leader for seasonal staff of Program Assistants (PAs), prioritizing and delegating daily tasks and requests to ensure timely completion and response.
• With Steans Institute Manager, coordinate catering with preferred vendors and local restaurants, including tracking and communicating dietary restrictions.
• Coordinate daily transportation assignments, including artist arrivals, departures, and shuttles; execute high‑level artist transportation as necessary.
• Support the creation and production of program inserts for all concerts and master classes using Adobe InDesign, including sourcing program notes, ensuring accuracy of all information, and overseeing in‑house printing and distribution.
• Support the maintenance of Ravinia‑owned off‑site residential homes used to house artists, including coordinating cleanings with outside vendors and overseeing regular house walkthroughs.

• Work with Assistant Director to support PAs in stage management roles for all concerts and master classes, including pre‑concert preparation.
• Coordinate post‑concert media processing, including audio cutting and distribution, You Tube uploads, and distribution of audio recordings to donors and fellows.
• Communicate, track and fulfill comp ticket requests for Steans fellows and faculty for concerts across the…