Administrative Coordinator

Embry‑Riddle Aeronautical University is seeking a highly organized and customer‑focused Administrative Coordinator to support the Office of Philanthropy & Alumni Engagement on the Prescott Campus. This role serves as a key administrative resource for advancement leadership and fundraising staff while helping coordinate donor engagement activities, special events, and daily office operations.

• Provide administrative support to advancement leadership, including the Assistant Vice President and Directors, and assist with day‑to‑day operations of the Prescott Office of Philanthropy & Alumni Engagement.
• Manage office logistics, including inventory management, supply ordering, visitor reception, and processing donor gift payments received by the office.
• Coordinate financial and administrative transactions, including purchase orders, reimbursements, check requests, and vendor communications.
• Support the planning and execution of meetings, donor events, alumni engagement activities, scholarship functions, commencement activities, and Board of Visitors meetings.
• Coordinate event logistics, including catering, room reservations, technology support, RSVPs, invitations, and event setup and breakdown.
• Serve as a liaison between the Prescott Campus and Donor Relations team to support donor stewardship and recognition activities.
• Provide administrative support to fundraising staff, including travel coordination, expense report processing, and preparation of gift documentation.
• Assist with special projects, reporting, and constituent data initiatives as assigned.

• Associate degree or completion of a post‑secondary program of at least 18 months beyond high school required.
• 1–3 years of administrative or office support experience required.
• Proficiency with Microsoft Office Suite and web‑based applications.
• Strong organizational, multitasking, and problem‑solving skills with exceptional attention to detail.
• Demonstrated professionalism, customer‑service orientation, and ability to interact effectively with a variety of stakeholders.
• Ability to prioritize competing responsibilities and work independently in a dynamic environment.
• Experience in higher education preferred.
• Experience with Workday or similar enterprise systems preferred.

• 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.
• 100% tuition coverage for an undergraduate and a graduate degree, with discounted rates for spouse and dependent children up to age 26.
• Retirement contributions: 6% of base salary plus a 4% matching contribution with no vesting period.
• 12 days personal leave for non‑exempt employees, or 18 days for exempt full‑time employees in the first year.
• Hourly range up to $19.50; final offer based on experience and internal equity.

Embry‑Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits. Embry‑Riddle makes employment decisions based on individual merit, qualifications, and abilities. The university is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy.