Executive Administrative Assistant

Executive Administrative Assistant

As the Executive Administrative Assistant, you will provide high-level, proactive administrative and operational support to the CEO of NGNRI and, as required, to members of the executive leadership team. You will play a critical role in ensuring the efficient functioning of the CEO's office, enabling effective leadership, decision-making, and external engagement. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, mission-driven scientific environment.

You will serve as a central coordination point for internal and external communications, scheduling, and logistics, while exercising sound judgment, discretion, and professionalism at all times. As the Executive Administrative Assistant, you will also support board-related activities, stakeholder engagement, and special projects, contributing to the overall effectiveness and impact of NGNRI's leadership.

• Manage and coordinate the NGNRI executive team's complex calendars, including scheduling meetings, prioritizing commitments, and resolving conflicts
• Organize and prepare materials for meetings, presentations, and briefings, including agendas, reports, and background documents
• Serve as a primary point of contact for internal and external stakeholders on behalf of the NGNRI executive team, ensuring timely and professional communication
• Coordinate logistics for board meetings, advisory panels, and executive-level engagements, including preparation and distribution of materials
• Support travel planning and expense management for the NGNRI executive team and visiting stakeholders
• Assist in the preparation of correspondence, reports, and presentations with a high degree of accuracy and professionalism
• Maintain organized records and documentation, ensuring confidentiality and proper handling of sensitive information
• Facilitate coordination across NGNRI teams, as well as with external partners such as MSU, HFH, and the Gilbert Family Foundation
• Track key action items, deadlines, and follow-ups to support execution of strategic priorities
• Provide administrative support for special projects and initiatives led by the NGNRI executive teams
• Ensure smooth day-to-day operations of the executive office

• High level of integrity, professionalism, and reliability
• Strong interpersonal skills and ability to interact effectively with diverse stakeholders
• Highly organized, proactive, and detail-oriented
• Calm under pressure with the ability to manage competing priorities
• Collaborative and team-oriented, with a service mindset
• Excellent judgment and ability to maintain confidentiality
• Adaptable and flexible in a fast-evolving environment
• Committed to supporting NGNRI's mission and values

Preferred Qualifications

• Demonstrated experience in an executive administrative or senior administrative support role, preferably in a scientific, academic, healthcare, or nonprofit environment
• Proven ability to manage complex scheduling, logistics, and executive-level coordination
• Strong organizational skills with exceptional attention to detail and accuracy
• Excellent written and verbal communication skills
• High level of discretion and ability to handle confidential information with integrity
• Proficiency in standard office software and tools (e.g., Microsoft Office Suite, calendar and collaboration platforms)
• Ability to work independently, prioritize tasks, and adapt in a dynamic environment
• Experience supporting board-level or senior leadership activities is an asset
• Strong problem-solving skills and ability to anticipate needs and take initiative
• Bachelor's degree in business administration, communications, or a related field preferred. Equivalent experience will be considered.

Our team members fuel our strategy, innovation, and growth, so we ensure the health and well-being of not just you, but your family, too! We go above and beyond to give you the support you need on an individual level and offer all sorts of ways to help you live your best life. We are proud to offer eligible team members perks and health benefits that will help you have peace of mind.

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