Middle School Office Assistant​/Registrar

Benefits:

STEM School Highlands Ranch offers a comprehensive benefits package, including:

• Employer-paid health, dental, and vision insurance (available on the 1st of the following month).
• Short-term, long-term disability, life, and ADD insurance (available six months from hire date).
• Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado’s PERA program.
• Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service.

We are seeking a highly organized, detail-oriented, and service-driven Middle School Office Assistant / Registrar to join our team for the 2026–2027 school year. This role is essential in managing student records, supporting enrollment processes, and serving as a welcoming first point of contact for students, families, and visitors.

The ideal candidate thrives in a fast-paced environment, maintains accuracy and confidentiality, and is committed to supporting both school operations and student well-being.

Front Office & Customer Service

• Serve as the front desk point of contact, managing phones, visitors, and daily inquiries.
• Create a welcoming and professional environment for students, families, and staff.
• Process student enrollments and withdrawals.
• Maintain official academic records, including contact information, transcripts, and grade reports.
• Manage cumulative student files with accuracy and confidentiality.
• Fulfill transcript requests and respond to external records requests.
• Oversee attendance tracking and support truancy management.
• Prepare and maintain enrollment reports.
• Maintain ownership and accuracy of IC (Infinite Campus) and enrollment systems data.

Student Health & Support

• Respond to student health needs, including emergencies in classrooms.
• Administer daily medications and maintain accurate documentation.
• Coordinate medication refills.
• Maintain appropriate documentation for all health room visits and procedures.
• Maintain and organize the health room (stocking, cleaning, organizing).
• Provide first aid care for students and staff.
• Assist the RN in managing students’ chronic health conditions.
• Communicate with parents via phone, email, and in person.
• Follow student health care plans.
• Assist RN with immunization compliance and data entry.
• Support vision and hearing screenings and related data entry.
• Review and support monthly health assistant processes.

Operational & Administrative Support

• Assist with field trip preparation and coordination.
• Support the Principal, Assistant Principal, Dean, and Executive Director as needed.
• Conduct enrollment inquiry follow-up.
• Communicate with prospective families via phone and email.
• Coordinate tours, student shadows, and a positive enrolling family experience.
• Align logistics, stakeholders, and timelines to ensure smooth execution.
• Oversee volunteer coordination, execution and tracking.
• Open doors and screen visitors through Raptor and related software.

• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Experience with student information systems (e.g., Infinite Campus) preferred.
• Prior experience in a school or office setting preferred.
• CPR/First Aid certification (or willingness to obtain) preferred.

• Day shift
• Monday to Friday
• School Days: 205

This position will be open until filled, but will not be open past:
July 31, 2026