Project Coordinator

Job Details

Job Location:

Highlands Ranch,CO80129
Salary Range: $27.00 - $29.00 hourly
Department:
Architectural Design

Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform for owners, designers, and the people who use them everyday. With over 75 years of experience, we partner on complex and high‑profile projects, delivering expertise that integrates Building Science and Building Flow into a unified delivery model. Our work spans design, construction, investigation, repair, rehabilitation, management, and modernization, always helping clients make well‑informed decisions in a complex built environment.

Project & Proposal Coordination

Support preparation and submission of RFPs, RFQs, RFIs, proposals, and qualification packages. Assist with proposal development, document formatting, editing, and production using Word, Excel, PowerPoint, and InDesign. Track project progress and maintain project information within Deltek and other project management systems. Create project presentations, marketing collateral, and client‑facing documents. Assist consultants and project managers with specifications, reports, templates, and technical documentation.

Contract Administration

Prepare, process, and administer project contracts, service agreements, purchase orders, and related documentation. Coordinate internally to facilitate contract review and execution. Assist with obtaining Certificates of Insurance (COIs) and project compliance documentation. Serve as a liaison between project teams and clients throughout contract execution.

Document Management & Quality Control

Perform quality control reviews of project documents to ensure consistency, accuracy, grammar, formatting, and compliance with company standards. Organize, maintain, and archive electronic project records and documentation. Support a paperless office environment through effective file management and document organization. Maintain accurate records of project activity, communications, proposals, and client interactions.

Team & Client Support

Provide administrative and operational support to consultants, project managers, and leadership. Assist with client communications, scheduling, and coordination efforts. Support internal reporting and operational initiatives as requested. Collaborate with teams across the organization to support project delivery and business objectives. Contribute to special projects and other duties as assigned.

• High school diploma required; associate degree, bachelor’s degree, or additional college coursework preferred.
• 2+ years of experience in project coordination, administrative support, project administration, proposal coordination, consulting, architecture, engineering, construction, or related fields.
• Strong organizational skills with the ability to manage multiple projects and competing priorities simultaneously.
• Excellent attention to detail and commitment to producing accurate, high‑quality work.
• Strong written and verbal communication skills, including professional business writing and editing.
• Solid knowledge of English grammar, spelling, punctuation, and document formatting standards.
• Ability to work independently while collaborating effectively with cross‑functional teams.
• Experience coordinating contracts, proposals, project documentation, or client deliverables preferred.
• Intermediate proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and SharePoint).
• Experience with Adobe InDesign required or strongly preferred.
• Experience with Deltek, ERP systems, accounting software, or project management platforms preferred.
• Ability to build relationships and provide exceptional internal and external customer service.
• Experience supporting architecture, engineering, construction (AEC), consulting, or professional services organizations preferred.

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off (starting at 17 days annually)
• 9 paid holidays
• 401(k) with employer match
• Employee Stock Ownership Program (ESOP)
• Paid parental leave
• Professional development and tuition reimbursement
• Perfo…