Payroll Specialist

Employment Opportunity

Under the general supervision of the Deputy Director of Finance, the Payroll Specialist administers the payroll process for the City, including processing of payroll; processing and filing of local, state and federal tax returns; voluntary deduction reports; and maintaining the accumulation and use of fringe benefits; and ensures that each department’s payroll complies with all tax laws, rules, and regulations.

• Reviews and processes personnel action forms for completeness and enters into payroll system; ensures compliance with Human Resources policies, procedures and rules, City ordinances, union contracts, IRS, and Department of Labor.
• Answers employee’s questions and telephone inquiries.
• Audits and balances payroll reports from all departments prior to being entered into the computer.
• Reviews and balances computer data reports.
• Confers with management staff regarding proposed payroll related policy changes.
• Ensures compliance with all payroll tax activities, voluntary and involuntary deductions.
• Processes and reviews employee’s records for direct deposit and payroll checks.
• Processes and transmits direct deposit to the bank and follows-up on all related problems.
• Documents reports and check-runs for audit trail; confers with auditors regarding processing of payroll, documentation of deductions and payroll files.
• Verifies employment for past and current employees.
• Complies with subpoenas of payroll records.
• Processes federal, Medicare and state tax deposits.
• Compiles wage information and pension contributions for retirement purposes.
• Compiles, balances, and reports local government taxation reports; OBES labor statistics report; state tax reports, OBES supplemental payroll reports, federal tax reports, EEO-4 reports, tax report for school districts, Medicare 941, and W2’s.
• Balances and closes out the end of payroll year.
• Reviews of all new laws relating to payroll and initiates changes of applicable rules and regulations.
• Creates accurate W2’s for all employees.
• Liaison between City Hall and The Recreation and Wellness Campus for receipts, invoices, deposits, seasonal hire files, and other ad hoc duties as assigned.
• Performs other duties as assigned.

Associate’s degree or equivalent from an accredited two-year college or technical school; and two to four years of progressively responsible related experience; or any combination of education, training, and experience, which provides the required advanced knowledge, skills, and abilities to perform the essential functions of the job.

• Certified Payroll Professional
• Knowledge of CMI, Right Stuff (time keeping system) and Oracle

• Employees are eligible to enroll in health insurance, vision, and dental benefits. Benefits start the 1st day of the month following the employee's start date.

• After one year of service, employees are eligible to receive $7,000 per year in tuition reimbursement.

• The City pays 100% of the premium on a $100,000 life insurance policy for employees.

• The City contributes 14% monthly toward retirement benefits offered through the Ohio Retirement System (OPERS) and the employee contributes 10%.

• Employees accrue two weeks of vacation in their first year of employment. The City recognizes prior Ohio public service to establish vacation accruals.

• 1 Year - 3.1 hours per pay period (80 hours per year)
• 5 Years- 4.6 hours per pay period (120 hours per year)
• 10 Years- 6.2 hours per pay period (160 hours per year)
• 15 Years- 7.7 hours per pay period (200 hours per year)

• Employees receive two personal days. These days are to be used within the calendar year.

• There are 12 holidays recognized by the City.

• Employees accrue 3.1 hours of sick leave per pay period for a total of 80 hours per year.

• Employees are eligible to enroll in the employee Well membership program. This program allows employees to receive an individual Well membership if they meet the program's quarterly goal.