Payroll Specialist

Under general supervision of the Deputy Director of Finance, the Payroll Specialist administers the payroll process for the City including processing of payroll; processing and filing of local, state and federal tax returns; voluntary deduction reports and maintaining the accumulation and use of fringe benefits; ensures that each department’s payroll complies with all tax laws, rules and regulations.

Essential Functions of Work:

Reviews and processes personnel action forms for completeness and enters into payroll system; ensures compliance with Human Resources policies, procedures and rules, City ordinances, union contracts, IRS, and Department of Labor.

Answers employee’s questions and telephone inquiries.

Audits and balances payroll reports from all departments prior to being entered into the computer.

Reviews and balances computer data reports.

Confers with management staff regarding proposed payroll related policy changes.

Ensures compliance with all payroll tax activities, voluntary and involuntary deductions.

Processes and reviews employee’s records for direct deposit and payroll checks.

Processes and transmits direct deposit to the bank and follows-up on all related problems.

Documents reports and check-runs for audit trail; confers with auditors regarding processing of payroll, documentation of deductions and payroll files.

Verifies employment for past and current employees.

Complies with subpoenas of payroll records.

Processes federal, Medicare and state tax deposits.

Compiles wage information and pension contributions for retirement purposes.

Compiles, balances, and reports local government taxation reports; OBES labor statistics report; state tax reports, OBES supplemental payroll reports, federal tax reports, EEO-4 reports, tax report for school districts, Medicare 941, and W2’s.

Balances and closes out the end of payroll year.

Reviews of all new laws relating to payroll and initiates changes of applicable rules and regulations.

Creates accurate W2’s for all employees.

Liaison between City Hall and The Recreation and Wellness Campus for receipts, invoices, deposits, seasonal hire files, and other ad hoc duties as assigned.

Performs other duties as assigned.

Typical Qualifications:

Associate’s degree or equivalent from an accredited two-year college or technical school; and two to four years of progressively responsible related experience; or any combination of education, training, and experience, which provides the required advanced knowledge, skills, and abilities to perform the essential functions of the job.

Preferred Qualifications:

Certified Payroll Professional

Knowledge of CMI, Oracle and Right Stuff (timekeeping system)