Finance Technician - Accounting

Application Limit: To ensure a thorough and efficient review process, this job posting will close after the first 100 applications received. We encourage you to apply early to secure your chance of being considered.

The City of Hillsboro is accepting complete applications in our Finance Department for two Finance Technicians. The positions are to be placed within the Accounting division. One of these positions will be primarily dedicated to Accounts Payable and related functions, while the other will be split between these activities and providing administrative support for the department.

We are searching for two customer service-oriented members to the Finance team to support accounting functions including accounts payable, and to be a part of the budget support team. The City has 12 departments and over 1300 full and part time employees. These roles will interface with city departments and the public including our vendor community. Primary roles of this position will be a mix of supporting accounts payable, daily deposits, budget document content collection and production, accounts receivable and other administrative and accounting tasks.

We are seeking self-motivated and detail-oriented individuals who are comfortable asking questions and recommending process improvements.

For full job classification details for the Finance Technician position, .

• Motivated and driven to provide quality customer service both internal and external
• Organized, have strong time management skills, attention to detail and maintain accurate records
• Proactive and sensitive to urgent timelines
• Able to identify issues, problem solve and provide solutions
• Cash handling experience
• Ability to work closely with other department staff on daily functions, responsibilities, and workload
• Computer knowledge including use of Outlook, Word, Excel
• Ability to prepare reports, correspondence, and documentation.
• Bookkeeping skills and general accounting knowledge
• Experience working in accounts payable
• Experience in Indesign, Munis, and/or Concur would be a plus for this position.
• Anticipates the needs of the department and eagerly completes tasks to keep operations running smoothly.

• Enjoys and excels in being the “go to” team member for administrative activities such as organizing team events, participating on citywide committees, calendaring challenging schedules, and keeping the shared areas well maintained

• Continuing to work with vendors to transition their invoice submission to be electronic, and to receive their payments via ACH.
• The City is transitioning to a new Budgeting software, which may impact how the budget document is produced. One of these positions supports the budget team by putting the budget document together in InDesign.
• The City is adopting a records management standard, and the Finance Department will be organizing recordkeeping to meet these standards.

Under the direction of assigned supervisor, the Financial Technician - Accounting performs routine technical-level accounting, accounts payable, and billing work involving the review, documentation, balancing, and reconciliation of various financial data. This position will be responsible to provide customer service to both internal and external customers.

Positions in this class perform routine technical-level accounting and billing work involving the review, documentation, balancing, and reconciliation of various financial data. This class differs from the higher-level class Senior Finance Technician that performs complex activities associated with paraprofessional-level accounting, payroll, and billing work involving the review, documentation, balancing, and reconciliation of various financial data.

The following list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.

• Receives, reviews, validates, and processes financial documents and records for assigned functions; verifies approval or prepares and submits documents for approval; posts financial data, fees, and/or account information.
• Enters data into automated information systems and verifies accuracy. Maintains files and databases as assigned, including customer account information, vendor data, and general account information. Processes data and prepares documents, checks, reports, and/or journal entries.
• Assists internal and external customers by answering questions and providing information regarding programs, services, policies, and procedures; researches, responds to questions, and resolves inquiries; assists customers in the completion of forms; and provides procedural guidance in the assigned area of…