Accounts Payable Specialist

Overview

Location: Hillsboro, OR

Department: Finance & Accounting – Shared Services

Reports to: A/P Manager

Employment Type: Full-time, Exempt

OBJECTIVE: The Accounts Payable Specialist is responsible for managing multi-entity vendor invoices, and subcontractor payments with accuracy and timeliness. This role requires strong attention to detail, knowledge of construction-related billing practices (including lien waivers, compliance documents, and progress payments), and the ability to communicate effectively with vendors, project managers, and internal teams.

• Invoice Processing & Payment
  • Review, code, and process vendor invoices and subcontractor billings in accordance with company policies.
  • Ensure accuracy of purchase orders, contracts, and job cost coding before processing payments.
  • Reconcile statements and resolve discrepancies with vendors and subcontractors.
• Construction-Specific Compliance
  • Track lien waivers, certificates of insurance, and other compliance documentation prior to releasing payment.
  • Ensure subcontractor and supplier invoices align with contract terms, progress billing, and retention requirements.
  • Maintain up-to-date records for job cost accounting and project budgets.
• Reporting & Record-keeping
  • Assist in month-end closing by ensuring all payables are accurately recorded.
  • Reconcile accounts payable transactions and maintain vendor files.
  • Provide reporting on AP aging, cash requirements, and vendor activity as requested.
• Collaboration & Support
  • Work closely with project managers, estimators, and field staff to verify invoice accuracy.
  • Communicate with vendors and subcontractors to resolve billing or payment issues promptly.
  • Support audits by providing documentation and reconciliations as needed.

• Education
  • Associate degree in Accounting, Finance, or related field (or equivalent work experience).
• Experience
  • 2+ years of accounts payable experience, preferably in the construction industry.
  • Experience with job costing, subcontractor billing, and compliance documentation highly preferred.
• Skills
  • Strong knowledge of AP processes and general accounting principles.
  • Familiarity with construction accounting software (Sage Intacct highly preferred).
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent attention to detail, organizational, and time management skills.
  • Ability to work independently and as part of a team.

• Office-based.
• Fast-paced environment requiring multitasking and effective prioritization.

• We’re employee-owners. As an ESOP company, eligible employees earn an ownership stake—your work builds long-term value, and you share in the upside.
• Competitive compensation and benefits.
• Opportunities for career growth in a stable and growing construction company.
• Collaborative team culture with a focus on quality and integrity.