Credit Card Administrator​/Accounts Payable

Summary

We are seeking a detail-oriented and organized Credit Card Auditor / Accounts Payable Assistant to support our finance team. This role is responsible for reviewing and reconciling corporate credit card transactions, ensuring compliance with company policies, and assisting with day-to-day accounts payable functions. The ideal candidate has strong analytical skills, excellent attention to detail, and the ability to manage multiple tasks efficiently.

• Order and deactivate credit cards and expense report software access.
• Assist employees with logging into the expense tracking system, resetting passwords, technical difficulties with submitting reports.
• Maintain purchase limits and one time purchase approvals.
• Audit and review employee credit card transactions for accuracy, proper documentation, and policy compliance.
• Reconcile credit card statements and resolve discrepancies in a timely manner.
• Communicate with employees regarding missing receipts, coding issues, or policy violations.
• Maintain organized records of credit card activity and audit findings.
• Assist with accounts payable processes, including invoice entry, coding, and payment processing.
• Match invoices to purchase orders and receipts where applicable.
• Support vendor setup and maintain accurate vendor records.
• Respond to vendor and internal inquiries regarding payments and expenses.
• Assist with month-end closing tasks, including account reconciliations.
• Identify opportunities to improve processes and strengthen internal controls.

• 1–3 years of experience in accounts payable, auditing, or a similar role preferred.
• Basic understanding of accounting principles.
• Proficiency in Microsoft Excel and accounting software (e.g., Quick Books, Net Suite, SAP, or similar).
• Ability to handle sensitive information with confidentiality.
• Experience with expense management systems (e.g., Concur, Expensify, Expense Track).
• Familiarity with corporate credit card programs and policies.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Strong communication and problem-solving skills.

• Health insurance
• 401(k) matching
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• Paid holidays
• PTO/Vacation/Sick