Staff Accountant

Job Summary The Staff Accountant is responsible for supporting accurate, timely, and compliant accounting operations across accounts payable, accounts receivable, cash management, reconciliations, and general ledger activity. This role partners closely with the Controller, Director of Finance, internal departments, customers, and vendors to maintain reliable financial records, resolve transaction issues, and support month-end close and reporting activities. The ideal candidate has strong accounting fundamentals, excellent attention to detail, proficiency with Excel and ERP systems, and the ability to manage a high volume of transactions while meeting deadlines in a professional, service-oriented manner.

Essential Duties/Responsibilities Process vendor invoices, employee reimbursements, recurring payments, and other accounts payable transactions accurately and in accordance with company policies.

Prepare and issue customer invoices, record cash receipts, apply payments, and support timely collection of outstanding receivables.

Set up new and renewal customer accounts, prepare required billing documentation, reconcile related activity, and track receivables through final cash receipt.

Reconcile vendor statements, customer accounts, bank activity, credit card transactions, and other balance sheet accounts; research and resolve discrepancies promptly.

Support month-end and year-end close activities, including account reconciliations, schedules, variance research, and preparation of supporting documentation.

Prepare recurring financial and operational reports, including accounts payable and accounts receivable summaries, weekly reporting packages, and daily cash flow templates.

Support sales and use tax, property tax, and other state and local filing requirements by preparing documentation, processing payments, monitoring notices, and meeting filing deadlines.

Maintain accurate vendor records, collect W-9 forms, and support annual 1099 preparation and distribution.

Review contract terms related to billing, collections, payment obligations, and account setup to ensure transactions are recorded and processed appropriately.

Monitor aging reports and provide clear updates to management and project leaders regarding outstanding receivables and collection status.

Assist with internal and external audit requests by preparing schedules, reports, and supporting documentation.

Identify opportunities to improve accounting processes, strengthen internal controls, and increase efficiency across finance operations.

Support purchasing and purchase order processes by assisting departments with supplier setup, documentation, approvals, and policy compliance.

Process and review expense reports, coordinate reimbursements, and ensure expenses are coded accurately to the general ledger.

Assist the Director of Finance and Controller with ad hoc financial analysis, reporting, reconciliations, and special projects as needed.

Perform other accounting and finance duties assigned to support department priorities and business needs.

Competencies/Qualifications Strong verbal and written communication skills, with the ability to work effectively with internal teams, customers, and vendors.

High attention to detail and accuracy when processing transactions, reconciling accounts, and preparing financial information.

Ability to prioritize multiple assignments, manage recurring deadlines, and work independently with appropriate supervision.

Strong analytical and problem-solving skills, including the ability to research discrepancies and recommend practical solutions.

Working knowledge of ERP or accounting systems;
Epicor experience preferred.

Demonstrated ability to maintain confidentiality and handle sensitive financial, customer, vendor, and employee information.

Commitment to professional ethics, internal controls, process improvement, and continuous learning

Job Requirements Bachelor’s degree in Accounting, Finance, Business Administration, or a related field required.

Minimum of two years of accounting experience preferred, including exposure to accounts payable, accounts receivable, reconciliations, and general ledger processes.

Working knowledge of GAAP, financial reporting, month-end close activities, and accounting best practices.

Proficiency with Microsoft Excel and accounting software, including the ability to organize, reconcile, and analyze financial data.

Strong organizational skills, sound judgment, professionalism, and the ability to meet deadlines in a fast-paced environment.

Physical and Mental

Job Requirements Typical office job and office environment

Requires extended sitting, computer use, and typing

Onsite, Remote or Hybrid Job Performance This position is a hybrid work role which requires 1-2 days a week in the office and additionally be available to come into the office on an ad-hoc basis as needed. Hybrid work is based on business needs, role requirements, and manager approval.

About Fortior Solutions Fortior Solutions was founded in 2001 and is…