Operations Support Specialist, Administrative​/Clerical

Operations Support Specialist

At ESS our motto is, "Every day counts!" We take opportunities every day to grow and better our company as well as our employees.

OVERVIEW: We are a leading provider of full-service staffing and management programs for the K-12 educational market. We are currently seeking an Operations Support Specialist to provide additional support to our Operations team throughout the state of Oregon. The ideal candidate for this role will have strong organizational and communication skills.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Serve as the first point of contact for employee questions and route inquiries to the appropriate departments.
• Prepare, organize, and maintain electronic and physical files, ensuring documents are accurate and up to date.
• Provide early-morning scheduling support to fill last-minute assignments.
• Assist with onboarding tasks such as preparing new-hire packets, collecting paperwork, and scheduling orientation sessions.
• Help plan and coordinate internal events, trainings, and team meetings.
• Assist with scheduling interviews and communicating with candidates for recruiting purposes.

QUALIFICATIONS & EXPERIENCE:

• Strong organizational skills
• High attention to detail
• Proficient in Microsoft
• Ability to problem-solve
• Excellent communication skills, written skills, and interpersonal skills

SCHEDULE:

• In-office Monday-Friday 7am-3:30pm; 8am-4:30pm

ESS ADVANTAGES:

• Health insurance (medical, dental, vision)
• 401(k)
• PTO

PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 25 pounds.
• While performing the duties of this job, the employee regularly stands, walks, sits, uses hands to finger, handle, or feel, reaches with hands and arms, talk or hear.

VISION REQUIREMENTS - Close vision (clear vision at 20 inches or less) to work on the computer.

WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic.)