Administrative Assistant-Japanese Bilingual

Job Title:

Administrative Assistant - Temp to Hire

Employment Type: Full-Time, Non-Exempt

Temp to-Hire:

This position is expected to begin as a 3-6 month contract assignment, with the potential to convert to a full-time employee based on business needs and performance.

Location: Dallas, TX and Hillsboro, OR( On Site)

Work Hours: 8:30 a.m.

- 5:30 p.m.

Pay Range: $21.51 - $29.59 per hour

Final pay will be determined based on experience, skills, and qualifications.

A well-established Japanese manufacturing/technology company is seeking an Administrative Assistant to support executive leadership and local functional teams.

This is a great opportunity for someone who is highly organized, detail-oriented, and enjoys supporting office operations, meetings, events, and administrative projects in a professional corporate environment.

Position Summary

The Administrative Assistant will provide administrative, clerical, and logistical support to the executive support team, leadership members, and local departments. This role involves coordinating schedules, arranging meetings and travel, supporting onsite guests and events, preparing documents, and assisting with day-to-day office operations.

The ideal candidate is proactive, flexible, and able to manage multiple priorities in a fast-paced office environment.

Key Responsibilities

• Provide administrative support to executive leadership and local functional teams
• Coordinate internal and external meetings
• Manage Outlook calendar invitations and meeting room reservations
• Support event and meeting logistics, including catering, hotel arrangements, transportation, dining reservations, and travel itineraries
• Assist with onsite guest support, including visitor registration, greeting guests, and escorting visitors to meeting rooms
• Prepare meeting rooms, refreshments, and other onsite arrangements as needed
• Coordinate with internal teams such as IT, Security, and General Affairs to support meetings and events
• Assist with document preparation, reports, presentation materials, and correspondence
• Maintain organized files, records, and office supplies
• Support incoming and outgoing mail and other general office functions
• Assist with travel expense reports
• Provide communication support, including Japanese/English support as needed
• Support special administrative projects and other duties as assigned

Qualifications

• High school diploma or equivalent required
• Additional college coursework or administrative training preferred
• 3-5 years of administrative, office support, or related experience preferred
• Experience supporting executives, managers, or office operations is a plus
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Power Point
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and meet deadlines
• Strong communication and interpersonal skills
• Ability to handle confidential information professionally
• Ability to work independently with limited supervision
• Flexibility to work overtime on a limited basis as needed
• Must be able to work fully onsite

Language Skills

Japanese language skills are preferred.

Candidates with basic working proficiency in Japanese may also be considered.

Travel

Limited domestic and/or international travel may be required.

Ideal Candidate

We are looking for someone who is:

• Professional and reliable
• Highly organized and detail-oriented
• Comfortable supporting executives, visitors, and internal teams
• Able to handle multiple tasks and changing priorities
• Proactive and willing to assist with a wide range of administrative duties
• Comfortable working in a fully onsite office environment
• Interested in a long-term opportunity with potential for full-time conversion

Benefits

Benefits eligibility may apply after conversion to a full-time employee, depending on the company's policy.

Application Form