Office Administrative and Customer Support - Administrative Assistant

Contract Administration Support Assistant

Hours of Shift: 8-5

Location:

Hillsboro, OR
- Remote but candidate must be available Pacific Standard Time

Confirmed payrate: ##### - ##### Hourly

Duration of Assignment: six months minimum, could be extended

MUST HAVES:

• Experience with contracts / purchase orders, and data analysis
• Customer Service 1-2 years' experience
• Oral and Written Communication Skills 1-2 years' experience

The Contract Administration Support Assistant position utilizes Office programs and Customer Service experience to support the Contract Administration Team with completing Contract documents and Customer requests. Must be able to communicate well with internal and external customers to ensure the Contract Administration team meets project deadlines.

Responsibilities:

• Administrative support for Team Members responding to Contract related requests. Including but not limited to price lists, sole source letters, certification forms, and various other documents.
• Assist with completion of standard Government Representation and Certifications and other required forms.
• Assist with monitoring the team distribution email boxes and other incoming requests.
• Pull and/or request insurance certificates for the SSOC teams.
• Assist with customer portal maintenance, password resets, and updating of master portal spreadsheet.
• Provide Customers with standard documents for banking information requests, W9 requests, and tax related forms, working with internal stakeholders as applicable.
• Assist with preliminary purchase order reviews and transfer of data to spreadsheets.
• Ability to learn a variety of information systems and data files quickly.
• Demonstrated ability to work within tight schedules and under pressure, both independently and as part of a team.
• Good judgment in balancing business and commercial needs and potential risks/exposures with customer requests.
• Assist direct Supervisor with Practical Process Improvement (PPI) methodology and participate in initiatives as required.
• Other duties as assigned

Additional

Skills:

• Customer Service:
  Yes, 1-2 Years
• Oral and Written Communication
  
  Skills:
  
  Yes, 1-4 Years
• Software
  
  Skills:
  
  MS Office
  - Intermediate Level