Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator - JLL

What this job involves:

Join JLL as a Facilities Coordinator and become the cornerstone of our facility operations in Hillsboro, OR. This dynamic role combines hands-on facility management with remote coordination across multiple sites, ensuring seamless operations and exceptional client service. You'll provide comprehensive Facility Management services, including continuous monitoring of primary facility systems, vendor coordination, maintenance oversight, and budget assistance. As a key representative of JLL's commitment to excellence, you'll serve as the primary facilities support contact while also providing backup reception services.

This position offers an exciting opportunity to contribute directly to JLL's operational success while developing your facilities management expertise in a professional, multi-site environment.

What your day-to-day will look like:

* Assist Facility Management Team with tactical planning for the team's goals and objectives

* Coordinate special events in support of client initiatives or JLL activities

* Assist with the coordination and scheduling of maintenance activities to minimize operational disruption

* Monitor and manage the Building Management System (BMS) to ensure optimal performance and reliability of critical building equipment.

* Act as a professional interface with clients, visitors, and guests, representing JLL's commitment to excellence

* Ensure appropriate follow-up with customers and vendors to maintain high satisfaction levels and address concerns promptly

* Manage work orders system for all assigned sites, ensuring timely completion, accurate vendor coordination, and compliance with company processes

* Oversee and coordinate preventive maintenance, repairs, and general facility upkeep for the primary and remote sites

* Support workspace management, including workstation setups, space moves, and signage

* Act as point of contact for vendors and service providers; maintain effective communication regarding facilities needs and ongoing projects

* Assist with budget tracking, supply management, purchasing, and invoice processing

* Provide backup support for Reception, including visitor services, shipping/receiving, and event setups

* Maintain site maps and facilities records, and support onboarding of new hires

* Conduct routine safety walks, inspections, and compliance tasks

* Perform other duties as required to support facilities operations, both on-site and remotely

Required Qualifications:

* 2+ years' experience with Facility or Property Administration/Management, preferably in a multi-site environment

* High school diploma or GED

* Basic familiarity with Building Management Systems (BMS) or willingness to learn; ability to monitor system dashboards and escalate critical equipment alarms appropriately

* Superior customer service skills with a client-focused orientation

* Skilled in Microsoft Office Suite (Teams, Excel, PowerPoint, Works, One Note and Outlook) and Adobe PDF

* Ability to lift and move items weighing 25 to 50 pounds as needed

* Ability to sit, stand, and walk for extended periods of time

* Ability to climb stairs and ladders safely

* People-person with excellent communication, problem-solving, and organizational abilities

* Flexibility and positive attitude

Preferred Qualifications:

* Proficiency in work order management systems (e.g., Corrigo, Space View)

* Experience coordinating with multiple vendors and service providers simultaneously

* Ability to manage priorities and tasks effectively

* Ability to plan and manage work under time constraints

* Strong organizational skills…