Facilities Coordinator Job Hillsboro area,Oregon USA,Administrative/Clerical

Facilities Coordinator – JLL

Join JLL as a Facilities Coordinator and become the cornerstone of our facility operations in Hillsboro, OR. This dynamic role combines hands-on facility management with remote coordination across multiple sites, ensuring seamless operations and exceptional client service. You'll provide comprehensive Facility Management services, including continuous monitoring of primary facility systems, vendor coordination, maintenance oversight, and budget assistance. As a key representative of JLL's commitment to excellence, you'll serve as the primary facilities support contact while also providing backup reception services.

This position offers an exciting opportunity to contribute directly to JLL's operational success while developing your facilities management expertise in a professional, multi-site environment.

What Your Day-to-Day Will Look Like:

Assist Facility Management Team with tactical planning for the team's goals and objectives
Coordinate special events in support of client initiatives or JLL activities
Assist with the coordination and scheduling of maintenance activities to minimize operational disruption
Monitor and manage the Building Management System (BMS) to ensure optimal performance and reliability of critical building equipment.
Act as a professional interface with clients, visitors, and guests, representing JLL's commitment to excellence
Ensure appropriate follow-up with customers and vendors to maintain high satisfaction levels and address concerns promptly
Manage work orders system for all assigned sites, ensuring timely completion, accurate vendor coordination, and compliance with company processes
Oversee and coordinate preventive maintenance, repairs, and general facility upkeep for the primary and remote sites
Support workspace management, including workstation setups, space moves, and signage
Act as point of contact for vendors and service providers; maintain effective communication regarding facilities needs and ongoing projects
Assist with budget tracking, supply management, purchasing, and invoice processing
Provide backup support for Reception, including visitor services, shipping/receiving, and event setups
Maintain site maps and facilities records, and support onboarding of new hires
Conduct routine safety walks, inspections, and compliance tasks
Perform other duties as required to support facilities operations, both on-site and remotely

Required Qualifications:

2+ years' experience with Facility or Property Administration/Management, preferably in a multi-site environment
High school diploma or GED
Basic familiarity with Building Management Systems (BMS) or willingness to learn; ability to monitor system dashboards and escalate critical equipment alarms appropriately
Superior customer service skills with a client-focused orientation
Skilled in Microsoft Office Suite (Teams, Excel, PowerPoint, Works, One Note and Outlook) and Adobe PDF
Ability to lift and move items weighing 25 to 50 pounds as needed
Ability to sit, stand, and walk for extended periods of time
Ability to climb stairs and ladders safely
People-person with excellent communication, problem-solving, and organizational abilities
Flexibility and positive attitude

Preferred Qualifications:

Proficiency in work order management systems (e.g., Corrigo, Space View)
Experience coordinating with multiple vendors and service providers simultaneously
Ability to manage priorities and tasks effectively
Ability to plan and manage work under time constraints
Strong organizational skills with attention to detail and follow-through

Location:

Hillsboro, OR

Work Shift:

Monday – Friday, 8:00 AM – 5:00 PM

Salary/Comp:$56,000 to $65,000

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

On-site –Hillsboro, OR

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid…