HR​/Finance Administrative Assistant

Note
:
This job will be posted through 11:59 PM of the day prior to the end date listed. Current Washington County Employees:
Please apply through the employee portal to be considered for this opportunity.

Job Type
:
Regular

Pay Range
: $28.58 - $34.77 Hourly

Department
:
Finance

FLSA Exemption Status
:
Non-Exempt

The HR/Finance Administrative Assistant provides high level administrative support to department leadership, including the Chief Financial Officer, Chief HR Officer and related leadership teams. This position plays a key role in supporting department operations, coordinating complex meetings and public processes, and preparing official financial publications. The ideal candidate is a proactive self-starter who is confident engaging with directors and senior leaders, and who can keep shifting priorities organized and moving forward.

This is a unique position that supports both departments equally.

• Provide administrative support to Executive Leadership, including calendaring and tracking deadlines.
• Coordinate recurring department meetings by managing invitations, logistics, technology, agendas, and materials.
• Support financial cycles and publications, including proofreading and preparing reports for public release.
• Assist with HR projects, departmental calendaring, file retention, and general administrative needs.
• Manage physical and digital file systems and support coordinating department workflows.
• Provide recruitment support, including interview scheduling and document preparation.
• Support onboarding new staff and act as a point of contact for administrative needs.
• Coordinate activities related to the Board of County Commissioners, including work sessions, board meetings, and Budget & Audit Committee meetings.
• Coordinate and submit agenda requests and documentation and manage posting and required public notices.

• Knowledge of general administrative practices, including financial and personnel support, purchasing basics, project coordination, and standard office procedures.
• Understanding of budgeting and basic accounting concepts, with the ability to support financial publications, maintain organized filing systems, and ensure accuracy in documents and reports.
• Proficiency with Microsoft 365 and standard office technology, including strong skills in document creation, spreadsheets, calendaring, and digital/physical file management.
• Strong written and verbal communication skills, including business writing, proofreading, agenda development, and producing clear, accurate, and professional materials.
• Skill in coordinating complex administrative workflows, managing shifting priorities, and maintaining confidential or sensitive information with accuracy.
• Ability to interpret and apply organizational policies and procedures, research information, analyze administrative issues, and recommend practical solutions.
• Strong interpersonal and customer‑service skills, with the ability to work effectively with executive leadership, staff, external partners, and diverse groups using tact and professionalism.
• Ability to work independently and proactively, manage multiple tasks simultaneously, and maintain organized, efficient administrative systems.

Education and Experience:

• Graduation from high school or possession of a G.E.D. equivalent; AND
• Five (5) or more years of progressively responsible administrative experience related to office management or a major administrative function for a department or division.
• An associates degree or professional certification in business administration, public administration, or related field may substitute for two (2) years of required work experience.

• Must pass a background check.

You can review our standard selection process here.

Washington County is an equal opportunity employer committed to using a merit‑based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work‑life harmony. We promote employee…