Rehab Administrative Assistant

Job Details

Job Location:

The Pearl at Kruse Way - Lake Oswego, OR
Position Type: FT40
Salary Range: $20.00 - $24.50 Hourly

Join our dynamic therapy team and be part of a journey where your work will make a real impact.

• Flexible schedule options
• Annual compensation reviews
• Full and part-time benefit options
• Paid time-off begins to accrue on your first day of employment
• Benefits start on the first of the month after hire date—no long wait times!
• 401(k) program with company match
• Fee‑free health savings account (HSA) with employer match
• Extensive professional development programming
• Enhanced benefits offerings like acupuncture and massage
• Culture of integrity, trust, respect, teamwork, and collaboration
• Commitment to diversity and inclusion where everyone feels a sense of belonging
• Employee assistance program (EAP) features exclusive discounts on a variety of services, including mental health, counseling, legal advice, and wellness
• Tickets at Work benefit includes popular discounts for travel, entertainment, and your favorite retailers

Our compensation package offers competitive hourly rates, time‑and‑a‑half for holidays, and a generous paid‑time‑off program.

Our extensive benefits include medical, dental, vision, life insurance, flexible spending accounts, fee‑free health savings accounts (HSAs) with employer match, 401(k) plan with employer match, and liability insurance.

Benefits vary between full‑time, part‑time, and on‑call employment. We also offer continuing education, an employee assistance program, employee referral bonuses, relocation assistance, and an annual employee appreciation event.

We are seeking a Rehab Administrative Assistant to assist the Director of Rehab in the day‑to‑day administrative tasks for a team of therapists.

• Schedules evaluations on admit day for patients with physician orders and schedules remaining evaluations as soon as orders are obtained. Must be aware of staff schedules and weekend coverage to ensure evaluations are completed and treatment minutes are assigned during the MDS assessment period.
• Checks regularly with nursing and admissions departments to determine status of newly admitted and to‑be admitted patients with respect to medical condition and history. Reviews new patient medical records for physician‑admission rehabilitation orders.
• Coordinates treatment schedules to achieve associated time/day requirements for insurance contracts.
• Monitors new and existing patient schedules for daily/weekly time variance. Implements variance control strategies so that time and day requirements are met and maintained within rehabilitation allocation. This includes modifications to staffing.
• Coordinates schedule to achieve maximum productivity and efficiency of self and staff. Develops economical indirect time management strategies such that requirements for patient care planning and other facility‑based meetings are efficiently covered. Attends in‑service meetings and facility meetings as required.
• Provides overall general department management to include equipment and supplies management, clinical and billing documentation compliance, rehabilitation care compliance (screening, long‑term care caseload), quality assurance, and daily staffing management.
• Communicates/interacts with facility personnel to ensure continued satisfaction with delivery of care. Confers formally and informally with other team members in coordinating the total rehabilitation program of the resident (PPS Management, attending meetings, backup DOR, etc.).
• Provides other clerical support tasks to include filing, managing records and reports, answering phones, taking messages, faxing and photocopying.
• Answers department telephone. Responds to all incoming telephone calls, transfers calls to appropriate personnel and responds timely and appropriately to phone requests and inquiries, takes and delivers messages to staff.
• Provides superior customer service to all staff and residents.
• Exercise independent judgment and problem solving in completing assignments according to deadlines.
• Implements policies and procedures for production of documents, workflow, filing, ordering of…