Executive Assistant

Executive Assistant to Leadership

We're looking for an exceptional Executive Assistant to join our team and serve as a trusted partner to leadership. In this highly visible role, you'll help executives navigate complex schedules, priorities, and organizational initiatives while ensuring operations run smoothly and efficiently.

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What You'll Do Executive Partnership & Strategic Support

+ Partner closely with executive leaders to manage priorities, maximize productivity, and support key business objectives.

+ Coordinate highly complex, multi-time-zone executive calendars while balancing competing demands and shifting priorities.

+ Anticipate needs, identify potential conflicts, and proactively create solutions that keep leaders focused on strategic decision-making.

Leadership Operations & Meeting Management

+ Drive executive operating rhythms by coordinating recurring leadership meetings, planning cycles, executive forums, and organizational cadences.

+ Plan and execute leadership meetings, offsites, all-hands meetings, and special events from concept through execution.

+ Prepare agendas, presentation materials, communications, and meeting resources with exceptional attention to detail.

Travel, Logistics & Expense Management

+ Arrange and coordinate complex domestic travel and logistics while ensuring compliance with company travel and expense policies.

+ Prepare, submit, and track executive expense reports accurately and efficiently.

+ Manage schedules, itineraries, and travel-related communications to ensure seamless experiences.

Cross-Functional Coordination

+ Build strong relationships across departments, leadership teams, and external stakeholders to drive alignment and execution.

+ Partner closely with fellow administrative professionals to support business priorities and organizational initiatives.

+ Coordinate workspace, resource planning, and team logistics during periods of growth, organizational change, or office moves.

Process Excellence

+ Continuously improve administrative processes by leveraging tools, templates, and best practices.

+ Handle sensitive and confidential information with the highest degree of professionalism, discretion, and sound judgment.

+ Create efficiencies that help leadership teams operate effectively in a dynamic environment.

What You Bring Required Education & Experience

+ Bachelor's degree in a related field or an additional four years of relevant experience in lieu of a degree.

+ 4-8 years of progressive administrative or executive support experience.

Preferred Qualifications

+ Proven experience supporting C-suite executives or leaders within a complex, matrixed organization.

+ Experience planning and managing events, meetings, and executive forums for diverse audiences.

+ Strong experience coordinating complex domestic travel and executive logistics.

+ Demonstrated success supporting leadership operating rhythms, planning cycles, and executive meeting cadences.

+ Proficiency with productivity and collaboration tools.

+ Exceptional organizational, communication, and prioritization skills.

+ Ability to remain calm, adaptable, and effective in ambiguous, fast-changing, and high-pressure situations.

What Makes You Successful

+ You are a trusted advisor who operates with professionalism, discretion, and integrity.

+ You anticipate needs before they arise and take initiative without waiting for direction.

+ You excel at balancing multiple priorities while maintaining accuracy and attention to detail.

+ You enjoy building relationships and collaborating across all levels of an organization.

+ You thrive in environments where no two days are the same.

Why Join Us?

This is more than an administrative role. It's an opportunity to become a key partner to executive leadership, contribute to important organizational initiatives, and make a meaningful impact on the success of our business. You'll work alongside accomplished leaders, influence how work gets done, and help drive outcomes that matter.

Job Type & Location

This is a Contract to Hire position based out of Hillsboro, OR.

Pay and Benefits

The pay range for this position is $32.00 - $38.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability
- Health Spending Account (HSA) - Transportation benefits
- Employee Assistance Program
- Time…