Vital Records Senior Administrative Specialist

Job Type: Limited Duration (Fixed Term) Pay Range: $28.38 - $34.50 Hourly Department:
Health and Human Services FLSA Exemption Status:
Non-Exempt

Washington County Public Health Division within the Department of Health and Human Services (HHS) is recruiting for a Limited Duration Senior Administrative Specialist to join the Vital Records team within the Environmental Health Branch. This position is a limited duration with a tentative end date of 6/30/2027. The Vital Records Senior Administrative Specialist will be the lead expert for certified records of births and deaths that occur in Washington County after the original record has been registered and filed to the state.

This position must become a Deputy Registrar within 30 days of the employment to be able to access state birth and death records. They will also provide direct supervision over assigned administrative support staff and provide back-up coverage for the Environmental Health Senior Administrative Specialist, who is the lead expert for licenses related to restaurants, food carts and other food service facilities, swimming pools and spas in addition to the lead expert for septic system permits and provides direct supervision over assigned administrative support staff.

Work Schedule:

In-person. Due to the nature of duties, this position is not eligible for remote work.

Possession of bilingual skills is preferred but not required.

• Principles and procedures of financial recordkeeping and reporting.
• Basic mathematical principles.
• Principles of supervision and training.
• Pertinent federal, state, and local laws, codes, and regulations.

• Coach and mentor staff.
• Communicate effectively and interact patiently with internal staff, external partners, and individuals making inquiries regarding various County programs and services who have little or no experience or knowledge of the services provided.
• Provide timely, effective, and efficient customer service to the general public, clients, and other employees.

• Prepare complete and accurate reports.
• Operate a variety of office equipment including computers, county databases and state electronic systems.
• Work independently in the absence of supervision.
• Interpret and apply applicable federal, state, and local laws, rules and regulations, and policies.
• Effectively administer a variety of duties with competing priorities.

To review the complete classification, including the full list of required knowledge, skills, and abilities (KSAs) associated with this position, use this link:
Senior Administrative Specialist Classification Specification

The Environmental Health Branch with the Public Health Division protects and promotes the health of the community through education, regulation and enforcement. Programs and services primarily support the local public health authority responsibilities outlined in Oregon Administrative Rules (OAR ) and Oregon Revised Statue (ORS 431.143).

To learn more about us, please visit:
Environmental Health page and Vital Records page

Education and Experience:

A high school diploma or equivalent; AND four (4) years of progressively responsible experience providing administrative or clerical support.

This position requires a criminal background check post offer.

You can review our standard selection process here.

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities.

Our organization embraces innovation, collaboration, and work-life harmony.

We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link:
Veterans' Preference Points.

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources , or email:
Careers@Washington

CountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and…