Administrative Assistant- School of Physical Therapy & Athletic Training

Administrative Assistant – School of Physical Therapy and Athletic Training

Position provides day‑to‑day operational support to students, faculty, and Program Directors within the School of Physical Therapy and Athletic Training.

• Acts as primary point of contact for student and faculty questions and resource needs.
• Maintains academic calendars, class schedules, and student rosters.
• Assists with room reservations.
• Provides fundraising guidance to students per policies and procedures.
• Oversees and guides the FWS lab maintenance student team.
• Supports the Coordinator of Clinical Education for the MSAT program.
• Take meeting minutes for MSAT and DPT programs.
• Facilitate registration and MSAT course evaluations.
• Maintain office, classroom, and lab supply inventories.
• Maintain office equipment and submit/monitor facility requests.
• Perform other duties as assigned by the Manager of Administrative Services and/or Program Directors.
• Supervises student workers only.

• High school education or equivalent required.
• Minimum of 1 year of experience in a general office setting or higher education setting.
• Proficiency with Microsoft Office Suite, Google Workspace, and file‑management systems (e.g., Box).
• Excellent written and verbal communication skills.
• Advanced organizational skills and the ability to work independently with minimal direction.
• Demonstrated critical thinking, problem‑solving, decision‑making, and confidentiality.
• Effective communication skills including body language, listening, and paraphrasing.
• Teamwork and collaboration abilities.

Full‑time, on‑site position at the Hillsboro Campus. Standard weekday hours 8am‑5pm with some flexibility. Occasional early evening or weekend events may occur.

Applicants must be legally authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship.

• Generous paid time off (vacation, holidays—including winter break—and sick leave).
• Medical, dental, and vision coverage with alternative care options.
• Retirement contribution after one year of service.
• Free mental health appointments.
• Tuition remission for employees and qualifying dependents.
• On‑campus benefits including free access to sports facility and library.
• Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear.

Pacific University is an Equal Opportunity Employer. We are committed to a non‑discriminatory and inclusive work environment. Applicants are not required to provide a reason for not meeting all stated qualifications, and we encourage applicants to demonstrate how their background and skills align with this role.

Pacific University makes employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion, disability, sex, gender identity, sexual orientation, military or veteran status, or other characteristics protected by law. Questions or complaints may be directed to the Vice President for Academic Affairs or via email at provost.