Project Manager, IT Project Manager

Overview

At Virginia Garcia Memorial Health Center, we welcome diversity; we encourage, uplift, and are honored to serve people who have been historically underrepresented and underserved. Our mission is to provide high quality, comprehensive, and culturally appropriate primary health care to the communities of Washington and Yamhill counties with a special emphasis on migrant and seasonal farm workers and others with barriers to receiving health care.

We strive to provide an inclusive environment that welcomes and values the diversity of the people we employ and serve.

The Project Manager works with the Employee Performance and Talent Development Manager to implement VG's new Learning Management System. This position works with VG leaders and subject matter experts to bring on line the different major functionalities of the system, installs third-party content, validates functionality, troubleshoots end user difficulties in accessing or using the system, provides training to leaders and front line users, and develops “self-study" training materials for end users.

• Project Initiation and Planning:
  Develop and manage a master project plan that coordinates individual work tasks, schedules and preliminary project budgets.
• Assemble and lead meetings with project team members and stakeholders to define project scope.
• Organize project teams according to project requirements.
• Provide leadership and coaching to project team to identify time frame, methods for accomplishing the project, and allotment of available resources to various phases of the project.
• Work with the project teams to identify team leaders, and provide coaching in Lean tools and methodology to the team leads and the team.
• Create documentation to capture and deal with changes in original project plan.
• Support project team to produce work breakdown structures that outline the individual project plans; assign duties, responsibilities and scope of authority to project team members.
• Develop and implement plans to communicate with and involve project stakeholders. Identify project risks, and decide which risks are likely to affect the project. Design strategies to manage and mitigate those risks.

• Provide support and oversight for the activities of the project team to ensure the project progresses on schedule and within prescribed budget.
• Monitor progress of work assignments; adjust and revise project schedules; coordinate project changes; update project schedules and budgets.
• Develop consensus on project schedules and inform project team members of progress and potential schedule slippages.
• Manage risks and respond to changes in risk over the course of the project. Evaluate project performance and deliverables to ensure project results meet the intended goals and quality standards and stakeholder expectations.
• Work with the project teams and their leadership to identify ways to improve project outcomes.

• Communicate verbally and in writing with project stakeholders.
• Facilitate project team meetings and discussions to ensure progress and positive team function.
• Facilitate organizational information meetings to convey project details and gather information on projects, and how they will affect the organization.
• Write project status reports.
• Develop and maintain a project SharePoint site for documenting progress throughout the course of the project.
• Hold project assessment meetings at close of project, and ensure sustainability plan is in place.

Handle protected health information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and subsequent related laws and VG policies. This position may have access to PHI via the electronic health record system used by VG in order to perform the functions of the job.

• Ability to self-manage and effectively manage multiple and competing demands.
• Ability to work in a timely, accurate and detail oriented manner.
• Logical decision making skills.
• Ability to embrace change and innovation when appropriate.
• Knowledge of team management…