Accounting and Operations Manager

Accounting & Operations Manager

The Accounting & Operations Manager oversees financial management, grant compliance, HR administration, and organizational operations to ensure transparency, efficiency, and strategic support for FPGWC.

Family Promise of Greater Washington County's mission is to equip families and vulnerable communities to end the cycle of homelessness. Our vision is that every family has a stable place to call home, and the chance to build a better future. We address family homelessness holistically, providing prevention services before they reach a crisis, emergency shelter and case management when they become homeless, and stabilization programs once they secure housing to ensure independence.

We tap into our network and local resources to empower families in housing crises toward economic stability and provide ongoing support as they rebuild their lives.

Family Promise of Greater Washington County is an equal opportunity employer. We are committed to promoting diversity and inclusivity in the workplace and welcome applications from individuals of all backgrounds and experiences to join us in our mission to address homelessness and housing instability.

• Reports to: Executive Director
• Effective Date: September 1, 2025
• Employment Status: Full-time, including occasional evenings and weekends
• FLSA Status: Exempt
• Primary
  
  Location:
  
  Beaverton and Hillsboro, Oregon (Hybrid on and off‑site with travel to sites and events)

The Accounting & Operations Manager ensures the financial integrity and operational effectiveness of Family Promise of Greater Washington County (FPGWC) by overseeing accounting processes, vendor procurement, and organizational systems. This role manages compliance with fiscal policies, GAAP, federal Uniform Guidance, and funder regulations, collaborates closely with Jitasa (FPGWC's external accounting partner), and prepares accurate budgets, reports, and grant invoicing to sustain organizational accountability and transparency.

In addition to financial oversight, the position directs procurement and facilities‑related operations, administers benefits, and manages organizational systems that support day‑to‑day efficiency. Working in partnership with the Executive Director, staff, and external partners, the Accounting & Operations Manager plays a key role in strengthening FPGWC's infrastructure, ensuring compliance, and fostering a positive, inclusive work environment.

• Consistently monitor internal expenses to ensure compliance with FPGWC fiscal policies & procedures, as well as with government & private funder regulations.
• Assist in design/maintenance of internal controls to confirm that all expenditures are necessary, reasonable, allowable, allocable, and properly documented.
• Ensure compliance with internal controls and regulations (e.g. GAAP, Uniform Guidance 2 CFR 200)
• Manage and maintain strong relationships with Jitasa (FPGWC's external accounting partner) and any other external funding partners.
• Prepare and ensure timely submission of reimbursement‑based grant & contract invoicing/billing to funders per award terms.
• With leadership from the Executive Director, draft annual/six‑month department & project‑specific budgets, track expenditures within the budget, refine budgeting methodology, and develop tools to improve accuracy and efficiency.
• Review and analyze monthly financial reports for operational oversight, and produce financial and metrics reports for funders and leadership to support forecasting, strategic planning, and informed decision‑making.
• Manage and facilitate ongoing third‑party bill‑pay processes through  per FPGWC fiscal policies & procedures, as well as relevant funder regulations.

• Manage vendor relationships by securing bids, negotiating terms, and maintaining approved vendor records in alignment with FPGWC procurement policies.
• Oversee facilities maintenance & repair procurement, purchasing, scheduling, & payment processes, including preparing purchase orders, coordinating service delivery timelines, ensuring all purchases are…