Bookkeeper

Bookkeeper

Orange County Schools 329 – Hillsborough Elementary School – Hillsborough, North Carolina

Job : 5806997

Final date to receive applications: Posted until filled

Posted: Jun 29, 2026 4:00 AM (UTC)

Starting Date: Immediately

POSITION TITLE

Bookkeeper

SCHOOL/DEPARTMENT

Assigned school

SALARY

Salary Grade 59 – Elementary School

Salary Grade 61 – Middle School

Salary Grade 63 – High School

Plus supplement

FLSA STATUS

Non-exempt

REPORTS TO

Chief Finance Officer and School Principal

SUPERVISES

None

WORK WEEK SCHEDULE

Monday - Friday

WORK HOURS

40

NUMBER OF MONTHS PER YEAR

11

POSITION

PURPOSE:

The School Bookkeeper is responsible for financial accounting and specialized clerical work, including the presentation of the financial position of the school through clerical maintenance, processing of records and documents, and the appropriate training of staff, as necessary.

• Advanced knowledge of accounting procedures and budget analysis
• Advanced ability to create computer spreadsheets and reports
• Thorough knowledge of bookkeeping terminology, methods, procedures, and equipment
• Thorough knowledge of standard office procedures, practices, and equipment
• General knowledge of accounting principles and related data processing equipment
• Ability to understand and follow oral and written directions
• Ability to establish and follow detailed work procedures
• Ability to post accounts and perform mathematical computations with speed and accuracy
• Advanced skill in using a variety of office machines and computer equipment, along with some typing ability
• Ability to establish and maintain effective working relationships with associates

• High School Diploma with additional credit hours and/or training in bookkeeping skills
• Two (2) years of experience in performing secretarial and/or bookkeeping work
• Experience working with computer spreadsheets
• Any equivalent combination of training and experience that provides the required knowledge, skills and abilities.

• Associate’s Degree or Vocational Training from an accredited institution in Accounting, Bookkeeping, Finance, or other related area
• Three (3) to five (5) years of experience serving as a bookkeeper and/or secretary in a public school setting
• Must possess a valid driver’s license issued by the NC Department of Motor Vehicles

• Carry out the job of school treasurer with integrity and the highest ethical standards;
• Maintain a complete and systematic set of records of all financial transactions of the school.
• Record details of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions and records.
• Summarize and balance entries recorded in individual journals and ledgers, and transfer data as appropriate.
• Trace errors and record adjustments to correct charges or credits posted to incorrect accounts.
• Keep a complete record of all amounts of money, following the form and detail prescribed by the Chief Finance Officer
• Reconcile canceled checks with bank statements and verify bank balance with statements.
• Prepare all payroll records for monthly and semi-monthly payrolls, including the appropriate notice for FMLA or other leave options;
• Maintain financial records and complete monthly reports for Finance.
• Complete all bank deposits of school monies;
• Responsible for the school’s accounts receivable and accounts payable.
• Ensure adherence to all OCS policies and administrative directives governing fiscal matters
• Attend all professional development/training as prescribed by the Principal and/or OCS Chief Finance Officer to convey and/or gather info required for performing job duties.
• Respond to inquiries and provide direction to staff and administration regarding financial policies and procedures. e.g., implementation of new software such as timekeeper, process changes for submitting staff development and employee reimbursements);
• Maintain functional familiarity with accounting and HR applications necessary to complete the job requirements, e.g., timekeeper, LINQ, School Funds online, AESOP,
• Perform other…