Band Program Coordinator & Administrative Support

Grade Level II:
Assistant to the Band Director

• Position Type:
  Support Staff
• Date Posted:
  6/9/2026
• Location:
  
  Proviso West High School
• Date Available:
  
  07/01/2026

PROVISO TOWNSHIP HIGH SCHOOL

- Job Description

POSITION TITLE:

Grade Level II:
Assistant to the Band Director

REPORTS TO:

Principal | Assistant Principal | Band Teacher
LEVEL:
Level II Support Staff — 12 Months

QUALIFICATIONS AND DUTIES

Required Experience or Training

• Must hold State and NCLB statement of approval issued by the Illinois State Board of Education

• Paraprofessional and/or Substitute License

Desired Experience or Training

• Bachelor's Degree

• Previous experience as a teacher's aide

SKILLS AND ABILITIES

• Functions as assistant to Band Teacher

• Able to assist students with learning to play instruments

• Proficiency in Microsoft Word and Excel

• Excellent time management skills

• Excellent organizational skills

• Excellent public relation skills

• Ability to meet mandated deadlines

• Ability to handle confidential information

• Ability to complete multifaceted tasks

• Ability to work as a team member

• Ability to establish good rapport with faculty and staff

• Quick learner, self-starter, resourceful, self-directed

ADMINISTRATIVE DUTIES

• Uniform cataloging (on computer)

• Instrument cataloging (on computer)

• Distribution of instrumental lockers and locks (on computer)

• Instrument repair statements and requisitions

• Photocopying of music

• Filing of music, requisitions and general papers

• Manage all aspects of vendor relationships and activities in support of organization and leadership development activities

• Develop a database for the Alumni Band students and maintain records

• Responsible for organizing and overseeing the record keeping activities pertaining to Band

• Coordinate and develop community partnerships

• Supervise the billing, collection and deposits of band funds into the business office

• Coordinate appointments, schedule events, and provide administrative support

• Responsible for band monthly calendar distribution

• Develop programs to keep band enrollment up to date and encouraging student development

• Coordinate all band concerns and award ceremonies

• Coordinate senior band luncheon

• Enhance and maintain key external business alliances and fund raisers

• Assist in development of marketing materials for the band program

• Resolve issues such as student obligations, invoices/billing and student payments

• Handle all issues relating to band supplies (uniforms, jogging suits, etc.) including maintenance of instruments

• Responsible for all band fund raisers in conjunction with Band Instructor

• Coordinate all band trips including bus transportation and hotel reservations

• Attend all band performances including varsity home football/basketball games, band concerts, weekend & holiday parades and band parent meetings, etc.

• Able to work summer band camp (June–July)

• Other responsibilities which may be assigned and/or administratively directed

Postings current as of 10/28/2026 8:15:58 PM CST.

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