Workforce Development Program Coordinator

Join our team and become a part of something bigger – a force for change in the fight against hunger. The Community Foodbank of New Jersey is more than just a food bank – we champion healthier lifestyles and positively impact social and economic change. Together we can create a stronger, more resilient New Jersey for everyone.

This position reports directly to the Director of Workforce Development.

The ideal candidate is highly organized, detail-oriented, and an effective communicator, with the ability toanticipateneeds, prioritize tasksfordirector-level support to department leadershipthroughcomprehensive administrative support to ensure the teamoperatesefficiently and effectively.

• Manage andmaintaindetailed academic and program calendars, coordinating classes, orientations, staff meetings, and special events within an adult education setting for the Workforce Development and Community Kitchen teams
• Prepare for andparticipatein key meetings, recording clear and concise notes and tracking action items using Microsoft Office tools (e.g., Teams, Outlook, Email)
• Serve as a liaison between instructors, students, administration, and external partners, handling sensitive student information and communicating policies and procedures effectively
• Develop, organize, andmaintainboth digital and physical filing systems for student records, program documentation, and compliance requirements
• Track and reconciled program-related expenses using Concur, ensuring accuracy andtimelyprocessing
• Coordinate the organization and upkeep of classrooms, offices, and supply areas, including inventory management of educational and program materials
• Monitor and support internal and external reporting deadlines (i.e.Department of Labor), ensuringtimelysubmission of attendance, performance, and compliance reports
• Work independently and collaboratively on ongoing initiatives and special projects to support adult learners and program goals
• Lead and support special projects, such as program launches, student engagement events, and process improvements
• Perform general administrative and office management duties, including preparing reports,maintaining records, and supporting daily operations to ensure an efficient andadultlearner-centered environment.

• Opportunity for Impact:
  At CFBNJ, your work drives meaningful changes. Just last year, we provided over 90 million meals and 35 million pounds of fresh produce to our neighbors in need.
• Wellness that Works for You:
  Rooted in our culture of caring, we offer comprehensive medical, dental, and vision coverage, wellness programs, generous sick/personal time off, 14 paid holidays, childcare resources, and organization-wide engagement days for rest and reflection.
• Professional Development:
  Grow your career through our Learning Lab, with access to workshops, online courses, and book resources. We also offer tuition assistance and certificate reimbursement for job-related training to support continuous growth.
• Recognition and Belonging:
  We celebrate great work and grow inspiration with Bonusly, our peer-recognition platform, and foster community through employee resource groups to create space to uplift voices and strength connections
• Retirement Planning:
  Plan confidently for your future in our 401(k) program, including a 4% company match after one year of service.

• Minimum of three years of administrative experience, with a strong track recordof providing high-quality in-person support
• Demonstrated ability to deliver both virtual and on-site administrative support, including coordinating across multiple departments and levels of leadership
• Exercises sound judgment witha high levelof professionalism, discretion, and confidentiality
• Advancedproficiencyin Microsoft Office 365, including calendar management, Word, Excel, and Outlook
• Strong communication and interpersonal skills, with a proactive, solutions-oriented mindset and keen attention to detail
• Highly self-motivated with the ability to manage competing priorities and work independently with minimal supervision
• Collaborative team player with the ability to…