Purchasing Assistant

Job Description

Job Description

Purchasing Assistant

Department –Production/Warehouse

Job Summary ****

The Purchasing Assistant will be responsible for providing daily transactional support to the Purchasing Manager, ensuring efficient order management, documentation, and supplier communication. This role is key to maintaining accurate purchasing records and logistics coordination.

Key Job Responsibilities and Duties :

• Ensure Purchase Orders and monthly pricing updates.
• Update calendars, delivery schedules, and the IQMS system.

Supplier Communication and Follow-up :

• Follow up on all outstanding shipments, delivery statuses, acknowledgments, and confirmations.
• Gather initial pricing, minimum order quantity (MOQ), and lead-time information from suppliers.

Documentation and Compliance :

• Request essential documentation, including Certificates of Analysis (COAs), Safety Data Sheets (SDS/MSDS), and other required paperwork.

Desired Skills and Requirements:

• Proven ability to handle high-volume date entry and maintain accurate records.
• Excellent organizational skills and attention to detail.
• Strong communication sills for effective follow-up with suppliers.
• Proficiency with enterprise resource planning (ERP) systems.
• Ability to work effectively in a fast-paced environment supporting production and quality teams.

Comprehensive Benefits:

• Health Insurance – medical/dental/vision
• Life Insurance
• Retirement plan (401) k
• Vacation/sick days
• Flexible Spending Account (FSA)
• Dependent Care Flexible Spending Account (DCFSA)