Department Temp - Executive Assistant

Job Function

Provides advanced, professional, flexible, and administrative support to an Executive which may include one or more divisions/departments. Demonstrates superior customer service, establishes relationships and credibility with Process Area staff to provide support and guidance.

• Provides advanced, flexible support to more than one divisions/departments, including, but not limited to the following: initiates and responds to correspondence, as appropriate; assists with appointment and meeting schedules; maintains confidential files and division records; and assembles and compiles data from Company and external sources for correspondence, reports, presentations, meetings, etc.
• Coordinates, plans, and leads special projects, initiatives, and events.
• May assist in maintaining budget, cost, forecast and/or similar records. May prepare, monitor, investigate variances, and update the budget as needed. Coordinates division response for budget updates and officer briefing meetings. Assists with the development and preparation of rate case/regulatory materials.
• Performs other duties as assigned.
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

Knowledge Requirements:

• Thorough knowledge of general office procedures and methods.
• Working knowledge of general business practices.
• Working knowledge of budgeting and forecasting process.
• Working knowledge of personal computers and related software applications such as spreadsheets, word processing, presentations, etc.
• Knowledge of legislative, operational, and regulatory processes helpful.

Skills Requirements:

• Ability to carry self with professional decorum appropriate in dealings with senior and executive level personnel from inside and outside the Company.
• Ability to prepare effective presentations and reports using office equipment, personal computers and related software applications.
• Ability to effectively communicate with all levels of the organization, both verbally and in written communication.
• Analytical, organizational, and conceptual skills to assess the demands of the job and to recommend proper actions.
• Ability to remain flexible and adapt to rapidly changing and coincident priorities.
• Ability to handle confidential matters and materials discreetly and professionally.
• Ability to perform successfully in a demanding environment.

Experience Requirements:

• Multiple years (5‑7) of general office experience, preferably 3-5 years in an advanced administrative or executive assistant role.

Role: Non-Exempt

Number of Vacancies: 1

Location: Honolulu – Oahu

Hiring Range: $66,000.00 to $82,500.00

Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at .