Administrative Assistant - Hawaii

Recruitment Number 26-0144

Immediate vacancies are with the Department of Human Services in Kona and Hilo, Hawaii Island.

$3,748 to $4,742 per month (SR-12, Step C to I)

Note:

Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page.

These positions perform secretarial services as the primary work assignment, along with minor administrative, clerical, and related services for a program manager. The program manager is at a level in the State's hierarchy that requires significant involvement in planning, programming, budgeting, work direction, coordination, liaison, and public relations.

An Administrative Assistant speaks and acts for the manager or administrator served in those delegated matters to facilitate workflow, coordination, and management controls, and relationships with others within and outside the organization.

The Administrative Assistant serves as a secretary to a manager of a program and organization of modest complexity; may supervise and participate in performing complex clerical work; and performs other duties as required.

• Legal authorization to work: U.S. citizen, national, or permanent resident alien, or eligible under federal law.
• General clerical experience:
  Six (6) months of work that demonstrates knowledge of English grammar, spelling, arithmetic, and the ability to read, understand, speak, and write clearly.
• Specialized clerical experience:
  One (1) year of progressively responsible typing and/or substantive clerical work that demonstrates knowledge of common office appliances, equipment, and the ability to carry out procedures in clerical work systems and perform secretarial tasks.
• Keyboarding/computer skill:
  Some positions require keyboarding proficiency at 40 net words per minute, with or without reasonable accommodation.
• Shorthand/dictation skill:
  Some positions require the ability to take and transcribe dictation accurately at 80 net words per minute, with or without reasonable accommodation.
• Applicants may be tested on keyboarding, computer, shorthand, or dictation skills. Failure to demonstrate the minimum may result in removal from the list of eligible applicants.

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre‑employment testing, or otherwise participating in the selection process, please call 808‑587‑1111 for assistance.

Public Service Loan Forgiveness (PSLF) Program:
This federal program encourages individuals to work in public service by forgiving the balance of federal student loans after 120 qualifying payments while employed by a qualifying employer. For more information, see (Use the "Apply for this Job" box below)..

Electronic notification:
The Department of Human Resources Development (HRD) will use email to notify applicants of important information regarding the status and processing of their applications. Applicants should ensure their email address is current and secure. Failure to check email may result in missed notifications.

Testing information:
The examination will be composed on an unassembled basis, evaluating education and experience. Detailed job duties and responsibilities should be described in the application. In-person interviews and additional testing may be required at the discretion of the hiring agency. Applicants are encouraged to submit applications promptly.

Equal Employment Opportunity, Merit Civil Service System, citizenship, reasonable accommodation, veterans preference, and examination requirements: further information is available in the State Recruiting Office's Levels of Review guide.