Administrative Assistant - Hawaii

Recruitment Information

Recruitment Number 26-0144

Department of Human Services, Kona and Hilo, Hawaii Island.

Salary: $3,748 to $4,742 per month (SR-12, Step C to I)

These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. The program manager served is at a level in the State's hierarchy that requires substantial involvement in planning, programming, budgeting, work direction and coordination, as well as liaison and public relations.

An Administrative Assistant speaks and acts for the manager or administrator served in matters delegated in order to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization.

The Administrative Assistant I serves as a secretary to a manager of a program and organization of modest complexity; may supervise and participate in performing complex clerical work; and performs other duties as required.

• Legal Authorization to Work Requirement: The State of Hawaii requires all persons seeking employment with the government of the State to be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• General Clerical
  
  Experience:
  
  Six (6) months of work experience involving tasks that demonstrate knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly.
• Specialized Clerical
  
  Experience:
  
  One (1) year of progressively responsible typing and/or substantive clerical work that demonstrates possession of the knowledge and abilities noted under General Clerical Experience, plus knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements apply.
• Keyboarding/Computer Skill: Some positions require keyboarding proficiency and/or the ability to use computers, word processing and other software applications. These positions require the ability to keyboard/type 40 net words per minute, with or without reasonable accommodation. Some of the immediate vacancies have this requirement.
• Shorthand/Dictation Skill: Some positions require the ability to take and transcribe dictation accurately at 80 net words per minute, with or without reasonable accommodation. Some of the immediate vacancies have this requirement.

The information above summarizes the complete Minimum Qualification Requirements. For the full details, please refer to the recruitment announcement.

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre‑employment testing, or otherwise participating in the selection process, please call  for assistance.