School Administrative Services Assistant II, III - Waiakea Elementary

School Administrative Services Assistant III

Assists the principal with daily administrative services functions by performing the following tasks:

• Planning, supervising and/or providing office support and related services to meet priorities
• Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary
• Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State
• Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation
• Reviewing and distributing incoming correspondence, circulars and other material
• Composing routine and special letters
• Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines
• Establishing, organizing and maintaining office files
• Maintaining personnel records for the staff
• Processing payroll and performing related work
• Registering students and maintaining student records
• Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms
• Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records
• Maintaining inventory records, performing physical inventory and completing report forms
• Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.
• Gathering, maintaining and compiling information for business office and student service reports
• Operating and maintaining a variety of standard office machines
• Typing letters, reports, schedules, bulletins and other material
• Cutting stencils, duplicating and distributing a variety of material
• Instructing, assigning and reviewing the work of students assigned to the office
• May supervise clerical personnel and may take and transcribe shorthand dictation

Graduation from high school. Excess general or specialized experience as described may be substituted on a year-for-year basis.

Applicants must have the following experience:

• At least 2 years of general clerical experience in a similar setting
• At least 1 year of specialized clerical experience in a Hawaii public school as a chief clerical assistant to the principal
• For the School Administrative Services Assistant III position an additional year of specialized experience is required (total 2 years)

Applicants must type accurately (using a typewriter or word processor) from plain or corrected copy at a rate of 40 net words per minute.

• One-year clerical or business curriculum (containing courses in English, arithmetic, general clerical procedures, office machines, and typing) resulting in a diploma, certificate or comparable degree may substitute for one year of general experience.
• Two-year clerical or business curriculum (containing courses in English, arithmetic, general clerical procedures and typing) resulting in an Associate in Science, diploma, certificate or comparable degree may substitute for two years of general experience.

Possession of the required number of years of experience will not be sufficient alone to demonstrate qualification. The applicant’s overall experience must have been of sufficient scope and level of responsibility to clearly show the ability to perform the duties of this position.

The advertised salary is based on full‑time employment and includes shortage and school‑year differentials, if applicable. School Administrative Services Assistant II (SR‑14): $4,208.00 per month. School Administrative Services Assistant III (SR‑16): $4,557.00 per month.

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. The required education and experience may not be gained concurrently. Calculation of experience is based on full‑time, 40‑hour workweeks. Part‑time experience is pro‑rated.