Police Documents Clerk - SR

Duties Summary

Records, processes, and accounts for warrants, subpoenas and other legal instruments received from the courts and other agencies; compiles statistics and other information and prepares periodic reports; and performs other related duties as assigned.

• Records, reviews, distributes, processes and accounts for all warrants, subpoenas, Grand Jury indictments, penal summons, temporary restraining orders (TROs), protective orders and other legal instruments received from the courts and other agencies.
• Reviews legal instruments and other documents in accordance with established criteria and procedures for validity; privacy issues; scope, type and format of information being requested; and determination of appropriate division(s) from which information is required.
• Conducts preliminary background research such as checking automated and manual files for related information; obtaining copies of pertinent documents such as previous reports, criminal abstracts, bail receipts, statistics, and tow logs.
• Monitors suspense dates and receipt of information requested from various divisions to ensure prompt responses to legal instruments and other documents that are time‑sensitive.
• Reviews responses and reports received from various divisions for criteria such as completeness, proper formatting and adherence to prescribed procedures.
• Answers questions and provides information to the public, police officers, attorneys, prosecutors, the courts, and Federal and other governmental agency personnel.
• Updates computerized and manual files; inputs wanted person’s data.
• Researches, compiles and prepares information for crime information bulletins.
• Prepares various forms and reports; routes to appropriate individuals.
• Queries computerized files to check for related information such as outstanding warrants and previous cases.
• Arranges the transfer of prisoners to/from Hawai`i County when the offender is in custody after the execution of a Bench Warrant or a Warrant of Arrest; ensures that all documents are completed and requirements met for the proper transfer of the offender.
• Prepares closing reports on warrants that are not served, recalled and returned to the courts.
• Prepares photo lineups and provides copies of mug shots for investigation, press releases, or attachments to legal instruments to aid in the service of said documents.
• Complies with all Federal, State and County laws, regulations and policies relating to occupational safety and health.
• May supervise others as assigned.
• Performs other related duties as assigned.

Training and

Experience:

A Combination Of Education And Experience Substantially Equivalent To

• Graduation from high school and
• Three (3) years of clerical experience, one (1) of which shall have involved the processing and maintenance of police records.

Substitution of education for required clerical experience: an Associate's degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year‑for‑year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience; an Associate's degree can be substituted for two (2) years of the required clerical experience;

and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience). Scan and attach a copy of your official college transcript to be credited for the substitution of clerical experience.

Note:

Foreign transcripts must be accompanied by an official transcript or credential evaluation to determine U.S. equivalency. Scan and attach a copy of your official transcript or credential evaluation to your application.

Examination:
All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant’s training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It…