Building Permit Clerk - SR

Building Permit Clerk

Receives building plans; reviews, processes, approves, and issues building permits; and performs other related duties as required. There is one (1) immediate permanent full-time vacancy with the Department of Public Works - Building Division in Hilo. The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Receives building plans and building permit applications over the counter.
• Checks accuracy and completeness of information contained in applications.
• Reviews and approves simple plans under specific conditions.
• Refers complex project plans and electrical or plumbing applications to appropriate members of the technical staff.
• Provides information to the public concerning building code requirements pertaining to permit processing.
• Advises applicants of the building, electrical, and plumbing permitting process.
• Computes fees against standard fee schedules.
• Accepts payments for standard fees; prepares receipts and deposits and follows up on collection of returned checks; balances and reconciles drawer daily.
• Processes contractor accounts posts to and maintains account balances for contractor accounts.
• Determines eligibility for and issues permits.
• Enters permit information into permitting software system.
• Maintains records of permits issued and building plans approved.
• Assists in preparing monthly statistical reports to include the number and kind of permits issued and fees collected, etc.
• Creates, edits, prints, scans, retrieves, and deletes documents using a computer and word processing and other software applications.
• Prepares, checks, and reviews forms, records, reports, applications and other documents for accuracy, adequacy, and conformance to established departmental and/or legal requirements.
• Conducts extensive searches through a variety of paper and electronic files and records, which may include the use of various software applications.
• Sets up and maintains paper and electronic files and revises system as necessary.
• Answers telephone and takes or relays messages and calls.
• Greets customers and directs them to proper persons or offices.
• Operates standard office machines such as copiers, scanners, calculators (standard and 10-key), typewriters, and desktop computers and peripherals.
• Performs other related duties.

Training and Experience : A combination of education and experience substantially equivalent to:

• graduation from high school, and
• three (3) years of clerical work experience that shall have included some typing or keyboarding, including or supplemented by
• one (1) year of public contact experience which shall have included the providing of information.

Substitution of education for required clerical experience: an Associates degree or higher from an accredited college or university may be substituted for lack of the required clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required clerical experience, an Associates degree can be substituted for two (2) years of the required clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required clerical experience).

Note:

Foreign transcripts must be accompanied by an official credential evaluation report to determine U.S. equivalency. Examination:
All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score.

It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Attach all required documentation (e.g. official…