Secretary , Housekeeping

Job Description

Join Hilo Benioff Medical Center and be part of a team that proudly cares for our friends, family, and neighbors across East Hawaiʻi.

Support the day-to-day operations of Hilo Benioff Medical Center’s Environmental Services and Laundry Department in a role that keeps schedules, records, supplies, and administrative processes running smoothly. As a Secretary I, you will provide essential clerical and secretarial support to department leadership while helping ensure staff have the information and resources they need to deliver quality services throughout the hospital.

• Maintain monthly staff schedules, obtain required approvals, enter schedules into the time management system, and assist employees with timecards, vacation requests, sick time, and timecard exceptions.
• Manage departmental records and correspondence, including interoffice mail, scanning, filing, forms, reports, telephone and email requests, and Environmental Services support tickets.
• Schedule department meetings, record and maintain meeting minutes, and assist with committee meetings, disaster drills, and emergency situations as needed.
• Compile and maintain departmental statistical records and prepare periodic reports as directed by the Environmental Services Superintendent or Supervisors.
• Coordinate supply ordering, monitor general office needs, and obtain, compare, and present price quotations for tools, equipment, and supplies.
• Provide general administrative support while maintaining confidentiality, following safety and infection control procedures, and working cooperatively with hospital staff, departments, and outside services.

To qualify, you must meet all of the following requirements. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. In addition, qualifying work experience is credited based on a 40-hour workweek.

• Six (6) months of general clerical experience demonstrating basic knowledge of grammar, spelling, and arithmetic
• One (1) year of progressively responsible specialized clerical or secretarial experience, including tasks such as scheduling, file management, correspondence, and office coordination

As the Big Island’s leading providers of inpatient and outpatient care, the East Hawaii Region of Hawai`i Health Systems Corporation (HHSC), consisting of Hilo Benioff Medical Center, Honoka'a Hospital, Ka′u Hospital, Yukio Okutsu State Veterans Home, East Hawaii Medical Group and East Hawaii Health Pharmacy, delivers a full range of services and programs. Our three hospitals include 290 beds and more than 1,900 employees.

Our medical staff is comprised of 250 physicians, physician assistants and Advanced Practice Registered Nurses, representing 33 specialties. East Hawaii Health is our network of clinics offering primary and specialty care. Hilo Benioff Medical Center functions as a Level III Trauma Center, which includes the second busiest emergency room in the state, providing 24-hour care and serving more than 50,000 patients annually.

Honoka'a Hospital and Ka′u Hospital are designated as Critical Access Hospitals. To learn more about the East Hawaii…