Fuels Contract Manager

Job Overview

Fuels Contract Manager (Professional) in the Fuels Operations Department of the Fuels Division at Hawaiian Electric Company. Responsibilities include managing fuel supply contracts, ensuring reliable and cost‑effective fuel services for Hawaiian Electric, Maui Electric, and Hawai'i Electric Light, coordinating with regulatory bodies, and leading cross‑functional teams in fuel procurement and strategic planning.

• Administers executed fuel purchase contracts between fuel suppliers and qualifying facilities for The Companies. Contract administration functions include:
  1) Ensuring consistent interpretation, compliance, and proper administration of all fuel purchase contracts.
  2) Justifying terms and conditions of fuel purchase contracts to include progress milestones, supply parameters, delivery and ordering logistics, application of pricing indices, price calculations, penalties/incentives, and methodologies of payment.
  3) Directing liaison activities with fuel suppliers on operational matters requiring resolution of quality or technical concerns.
  4) Issues fuel purchase nominations to fuel suppliers, monitors fuels and fuel‑related services, recommends changes to operations or other procedures, and analyzes technical and market data in order to support negotiating objectives and identify alternative procurement strategies.
• Monitors, evaluates and provides maritime or related technical recommendations for improvements to barge operator's voyage plans, cargo stowage plans, standard operating, safety and emergency response procedures, tankermen and tug crew training, safety programs, operational audits and pre‑and post‑voyage inspection of hull and machinery. Monitors, evaluates and provides technical recommendations related to pipeline operations and plant fuel inventory levels. Determines optimum fuel inventory levels and timing of re‑supply shipments.
  
  Develops fuel barge schedule, working with Barge operators and fuel suppliers to ensure timely delivery of fuel for The Companies.
• Verifies accuracy and completeness of invoices for fuel and fuel‑related services and supporting stock control documents, vessel gauging reports, and quality certificates; audits fuel price formula calculations, verifies escalation rates, proration of operating and facilities fees, and maintenance expenses. Reviews, reconciles, makes claims and resolves disputes regarding vendor payments for fuel and fuel related services. Prepares various regulatory, management, reconciliation and forecast documents and reports.
• Responsible for fuel quality determination, loss control, employment of fuel inspectors, laboratory analysis of fuel samples and resolution of all measurement and quality disputes with fuel suppliers.
• Ensures bi‑monthly closing process occurs ontime with accurate data. Duties include downloading PI generation and consumption data and validating against operations logs or analysis of operational data, reconciling Fuels Division database records with inspection records, and submitting reports to Corporate Accounting.
• Supports priorities for the Fuels Division. Develops, implements and administers policies and procedures to support division and corporate goals and strategies. Provides technical assistance to other divisions, subsidiaries, and consultants. Substitutes for Manager of Fuels Operations in their absence. Prepares and presents administrative reports/documents such as project status, strategic action plan (goals and objectives), budget inputs, and training requirements. Serves as technical advisor and/or consultant for inter‑ and intra‑divisional work groups.
• As part of the negotiation team, plans, develops, coordinates the acquisition of fuel resources through fuel purchase contract negotiations for Hawaiian Electric and its subsidiaries. Provides external and internal planning and communications strategy development and leadership related to fuel purchase contract negotiation issues and process. Leads cross‑functional work teams comprised of senior level personnel in the evaluation and negotiation of fuel proposals, and in formulating recommendations relative to resolving…