Institutional Analyst II - Office of Fiscal Services

Applicants may be educational officers, teachers and other qualified individuals

Special internal / external

This position is excluded from the Educational Officers' Bargaining Unit and will be filled as a limited term temporary appointment. Probationary service credit and tenure are not granted for temporary appointments.

Under the general supervision of the Assistant Superintendent of the Office of Fiscal Services, the Institutional Analyst II:

• Project Governance & Framework:
  Establishes and maintains the formal project management methodology, timelines, and governance structure for OFS modernization efforts. Develops, monitors, and updates comprehensive project plans, cross-functional milestones, resource allocation, and technical risks. Manages standardized escalation protocols to ensure project momentum aligns continuously with Department goals.
• Current-state discovery & process analysis:
  Serves as the primary OFS liaison to facilitate the comprehensive discovery, mapping, and documentation of all existing OFS business processes and operations. Conducts rigorous analysis of complex workflows obtained from subject matter experts (SMEs) to identify operational gaps, statutory compliance issues, and bottlenecks; develops and presents final recommendations for strategic process alignment to the Assistant Superintendent.
• Business process optimization & system design:
  Guides the design, documentation, and improvement of future-state fiscal business processes, ensuring complex functional requirements are seamlessly integrated into the overall system architecture. Facilitates critical inter-departmental agreements to codify optimized workflows and clearly define roles and responsibilities across OFS and Department offices.
• Functional validation, data strategy & vendor oversight:
  Orchestrates the evaluation and validation of vendor software deliverables against complex business requirements. Coordinates and oversees the strategic data cleansing, structural mapping, and migration of legacy DOE financial data into the new environment. Identifies and tracks functional gaps between out-of-the box capabilities and Department needs. Collaborates with technical teams to engineer strategic "work-around" alternatives, policy variations, or custom modifications while ensuring continuous fiscal operations.
• Change management & stakeholder engagement:
  Navigates organizational change management across OFS and the broader Department by driving communication plans, facilitating workflow finalization, clarifying impact on daily operations, and reinforcing system adoption. Coordinates directly with the Office of Talent Management on essential "Consult & Confer" protocols and manages expectations across Department offices and sections.
• Quality assurance & acceptance testing:
  Oversees the development of comprehensive, end-to-end OFS-related test plans, regression testing, and scripted scenarios. Defines and enforces strict "Acceptance Criteria" for all vendor deliverables, integrations, and milestones in close coordination with DAGS and other partner agencies to ensure technical, functional, and legal compliance prior to system go-live.
• Performs other related duties as assigned.

• Graduation from an accredited college or university with a bachelor’s degree in political science or business administration with coursework in public administration, management accounting, and research statistics.

• Graduation from an accredited college or university with a bachelor's degree in education, social sciences, English, communications, or journalism with coursework in public policy, public affairs, government relations and/or a master's degree in the above fields.

• Four (4) years of responsible professional work experience in program planning and analysis, budgeting, and/or public administration of which one (1) year shall have been in an education program, agency or system.

• Four (4) years of professional experience in Project Management, Computer Information Science, or Business Administration, including multi-stakeholder coordination across complex environments.

An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency or system.

• Public administration and organization theory; management accounting; business statistics; computer-based information systems; laws, rules, regulations and administrative procedures pertinent to the area(s) of assignment.

• Fiscal control, fund accounting, and general organizational behavior in a public agency setting; computer-based information systems, project management methodologies, and…