Admin & Fiscal Support Specialist

Admin & Fiscal Support Specialist (pos#0097567) | University of Hawai'i page has loaded.

Full-Time Permanent

Job Number

University of Hawai'i at Hilo

Division

09/15/2026

Closing Date

9/29/2026 11:59 PM Hawaii

Position Number:

0097567

Title:

Admin & Fiscal Support Specialist
Position Number: 0097567
Hiring Unit:
Administrative Affairs, Public Safety

Location:

UH Hilo
Date Posted:
September 15, 2026
Closing Date:
September 29, 2026
Band: A
Salary : salary schedules and placement information
Full Time/Part Time:
Full-time
Month: 11-month
Temporary/Permanent:
Permanent
Other Conditions:
Appointment to begin approximately November 2026, pending position clearance and availability of funding.

Position Overview:

The University of Hawaii at Hilo (UH Hilo) is a public liberal arts and sciences university on the Island of Hawaii, recognized for its integration of cultural immersion and place-based research that leverages the island's extraordinary geological, biological, and cultural diversity. A comprehensive, regional campus within the ten-campus University of Hawaii system, UH Hilo offers high-quality undergraduate and select postgraduate education, with distinctive strengths in areas such as marine science, geology, astronomy, and Hawaiian language revitalization, while advancing research, scholarship, and creative activity that support community needs, environmental stewardship, Indigenous knowledge systems, and workforce development priorities for the State of Hawaii.
The University of Hawaii at Hilo Public Safety Department provides safety, security, parking enforcement, emergency management, and environmental health and safety oversight for the UH Hilo campus. The department is firmly committed to ensuring a safe and secure environment for students, faculty, staff, and guests through continuous, 24-hour operations.
Under the direction of the Director, provides administrative support to the department. This position coordinates the daily office workflow and keeps staff informed of current policies and procedures.

• * Serves as the primary point of contact for the department, addressing inquiries from students, visitors, and VIPs with university policies, procedures, and campus directions.
• * Manages walk-in traffic by providing accurate information and coordinating immediate requests for service with on-shift University Security Officers (USOs) and dispatchers.
• * Prepares technical specifications drafts, procurement requests (Super Quotes, POs, sole-source), and formal bids in accordance with university policies & procedures.
• * Research and purchase supplies, equipment, and services via a purchase card (P-Card) in compliance with university policies; maintain and safeguard fiscal records and files.
• * Assists department leadership with the preparation of contracts and budgets, collects financial data from monthly reports and prepares drafts of quarterly and annual reports as required.
• * Assists leadership in submitting grant proposals for funding for special projects, equipment, and initiatives.
• * Coordinates the logistics of departmental meetings and transcribes, distributes & maintains official minutes.
• * Manages the University's lost and found program ensuring chain of custody and compliance with departmental procedures for property retainment and disposal.
• * Assist department leadership with resolving operational and administrative issues in accordance with current policies, procedures and directives.
• * Oversees the student work-study hiring process on SECE, including job posting, data management, on-boarding, and time sheet reviews.
• * Coordinates travel arrangements, prepares travel requests and completion forms and requisitions; maintains records of itineraries. Trains staff on travel policies and…