Academic Support Specialist

Description

Title:

Academic Support Specialist
Position Number: 0097644
Hiring Unit:
College of Natural & Health Sciences, School of Nursing

Location:

UH at Hilo
Band: B
Salary: salary schedules and placement information
Full Time/Part Time:
Full-time
Month: 11-month
Temporary/Permanent:
Permanent

The University of Hawaii at Hilo (UH Hilo) is a public liberal arts and sciences university on the Island of Hawaii, recognized for its integration of cultural immersion and place-based research that leverages the island's extraordinary geological, biological, and cultural diversity. UH Hilo offers high-quality undergraduate and select postgraduate education, with strengths in marine science, geology, astronomy, and Hawaiian language revitalization, while advancing research, scholarship, and creative activity that support community needs, environmental stewardship, Indigenous knowledge systems, and workforce development priorities for the State of Hawaii.

The College of Natural and Health Sciences (CNHS) provides innovative, career-focused scientific education with over 60 full‑time faculty. The School of Nursing (SON) offers three primary pathways: the Bachelor of Science in Nursing (BSN), the RN to BSN program, and the Doctor of Nursing Practice (DNP). SON’s CCNE accreditation and commitment to evidence-based practice prepare students for leadership roles in nursing and health science.

The Academic Support Specialist provides comprehensive program and student support essential for maintaining high-quality operations and accreditation standards.

• * Serves as academic support officer for the School of Nursing (SON) including assisting with academic advising for students in SON and in the Exploratory Health Sciences programs.
• * Works in conjunction with the Graduate Program, Admissions, and Registrar offices on matters related to SON programs admission, retention, and curriculum procedures and issues.
• * Advises students about the SON programs admissions process, assists with their course selections throughout students' academic journeys, and supports students with any issues that may arise (registration, technology, etc.).
• * Processes course modifications and manages changes on STAR and Banner.
• * Serves as a primary contact for students during the summer.
• * Plans BSN and DNP program informational and recruitment sessions for prospective students.
• * Coordinates the BSN and DNP week of welcome banquet, orientation, and activities during the appropriate Fall/Spring Institutes.

• * Manages SON undergraduate and graduate program admissions and participates in SON Program Coordinator and other faculty meetings.
• * Uses Kuali Build to manage student academic support, course scheduling, and curriculum.
• * Participates in review of curriculum and updates to the UH Hilo course catalog.
• * Manages undergraduate and graduate student correspondence and maintains related student program records with the SON databases for accreditation purposes.
• * Creates surveys and maintains survey data (alumni, employment, DNP graduation, faculty, and student).
• * Monitors SON program information (written and electronic) for consistency and accuracy to be in accordance with UH Hilo and professional organizations' policies and strategic plans.
• * Attends assigned SON committee meetings to take minutes and complete data collection and duties pertaining to those committees.
• * Submits hours for preceptors to Hawaii Preceptor Tax Credit.
• * Interfaces with proprietary contracts using the SON secure platform for student data and for compliance tracking and assists the lab coordinators in collecting health documentation.
• * Assists with managing SON MOAs/MOUs with agencies and preceptors.
• * Develops, maintains, and retrieves course and program evaluations for data collection for accreditation purposes and processes the data for analysis.
• Assists faculty with course preparations (large-volume photocopying, etc.).
• As needed, assists with managing benchmarking data for accreditation and program reviews with the SON Director, Program Coordinators, and other Staff.
• As needed, assists SON Director, Program…