Human Resources Specialist

Human Resources Specialist (0078599)

Location:

Hilo, HI

Job Type: Full-Time, Permanent

Job :

Department:
Hawai'i Community College - Administrative Services

Employer:

University of Hawaii

• Responsible for a wide range of professional Human Resources (HR) duties to assist supervising HR Manager in ensuring service, compliance, efficiency and maintaining a positive and productive employee relations environment for the College.
• Ensures continuity of daily coverage for department, resolution and prevention of operational matters for the department, informs supervising HR Manager of critical issues affecting operations and recommends and implements changes as necessary.
• Reviews, researches and audits all personnel actions which include the establishment or abolishment of positions, and assists in ensuring that proper forms for filling civil service, APT and faculty positions are submitted.
• Assists with researching, analyzing, evaluating and recommending classification action for positions to be established or re‑described.
• Assists with the reviews and/or research of all aspects of position advertisements to ensure conformance to established minimum and desirable qualification requirements, duties and responsibilities, salary, position title and appropriate format.
• Ensures that documents for all transactions for assigned area of responsibility, such as new hires, transfers, terminations, retirements and all other personnel transactions have been thoroughly and accurately completed.
• Reviews appointments and employment forms such as I-9s, benefit forms, etc. to ensure completeness and accuracy.
• Advises new hires and departments on matters related to I-9 requirements (including certification) and monitors certification/verification of documents to ensure that all departments are in compliance with INS laws.
• Researches and resolves employee concerns including but not limited to health benefits, procedures, rules and regulations, retirement, leaves, employment status, tuition waiver, payroll and pay adjustments.
• Reviews and ensures that the maintenance and processing of vacation and sick leave requests, leave without pay, family leave, military leave, etc. are in compliance with collective bargaining agreements and administrative procedures.
• Responds to employee inquiries, analyzes employee records to determine eligibility for sabbatical leaves, Leave Without Pay, stipends, overloads, probationary credits, summer prorata pay, and other comparable actions.
• Responds to inquiries and processes appropriate documents relating to pay rates for holidays, overtime, night differential, leaves, temporary assignments, etc. in accordance with collective bargaining agreements and UH policies and procedures.
• Reviews employee’s leave status and in consultation with HR Manager, advises eligible employees of other possible leave options.
• Researches and prepares appropriate responses to requests for regular and special reports, information, surveys, which include but are not limited to, salary adjustments, ERS and unemployment inquiries in a timely manner.
• Maintains bulletin board to ensure required postings are current. Distributes current postings to satellite sites.
• Initiates, develops and prepares customized summary reports as needed using personnel/payroll/financial systems.
• Prepares all payroll/personnel notification forms for Faculty, APT and Casual appointments using the computerized human resources information system primarily for assigned area and provides assistance to other unassigned areas as needed.
• Maintains official personnel files. Disposes, archives and/or transfers records in accordance with established rules and regulations.
• Processes employment transactions, benefits, and documents; reviews for completeness and accuracy.
• Updates the HR section of the Hawaii CC website and ensures that information is current in accordance with appropriate HR policies, procedures, rules and regulations.
• Assists in managing the performance review and evaluation processes for APT and Civil Service appointments to ensure timely follow‑up and completion.
• Investigates and hears grievances and complaints as the…