Human Resources Specialist (0097717

Human Resources Specialist

The University of Hawai'i at Hilo (UH Hilo) is a public liberal arts and sciences university on the Island of Hawai'i, recognized for its integration of cultural immersion and place-based research that leverages the island's extraordinary geological, biological, and cultural diversity. A comprehensive, regional campus within the ten-campus University of Hawai'i System, UH Hilo offers high-quality undergraduate and select postgraduate education, with distinctive strengths in areas such as marine science, geology, astronomy, and Hawaiian language revitalization, while advancing research, scholarship, and creative activity that support community needs, environmental stewardship, Indigenous knowledge systems, and workforce development for the State of Hawai'i.

The UH Hilo Division of Administrative Affairs serves as the central administrative and operational backbone of the campus, providing executive leadership and non-academic affairs program management. This division is responsible for critical functions including budget formulation, fiscal management, human resources, facilities planning and construction, physical plant operations, information technology, campus security, and environmental safety and health.

As a team and business partner, the UH Hilo Human Resources Office plays an integral role in fulfilling the mission of the University of Hawai'i (UH) through productive collaborations with stakeholders in our campus community and the University of Hawai'i System Office of Human Resources to recruit, develop, and retain a highly skilled, diverse, and sustainable workforce, in alignment with overall strategic priorities to ensure student success for the campus and UH System.

This Human Resources Specialist position complements a team of human resources professionals with shared responsibilities in all functional areas of human resources including, but not limited to, position management, classification and recruitment, pay and benefits administration, personnel and organizational development, employee engagement, and employee and labor relations. The incumbent is primarily responsible for position management and coordination of the full recruitment cycle for short-term appointments, and other cross-functional HR assignments.

Duties and Responsibilities (
* Denotes Essential Functions):

• * Provides excellent customer service in the administration of all assigned human resources (HR) functions as a key team member of the Human Resources Office for the UH Hilo campus and its satellite locations.
• * Independently performs complex assignments encompassing a wide range of professional HR management responsibilities to ensure compliance, consistency, and best practices, while reinforcing a positive and productive employee relations environment.
• * Serves as point-of-contact for assigned areas of responsibility. Provides guidance, resources, and training for HR-related matters to supervisors and employees.
• * Coordinates the full recruitment cycle for limited-term appointments (e.g. lecturers, casual hires, cooperating teachers and counselors, civil service 89-day hires, non-compensated faculty). Collaborates with the hiring departments and other HR staff at UH Hilo and the UH System Office of Human Resources on corresponding recruitment and hiring actions, as needed. Monitors recruitment needs to ensure positions are filled in alignment with organizational development and strategic priorities.
• * Performs shared responsibilities for civil service position management, including recruitment and hiring actions for civil service appointments.
• * Advises hiring departments in drafting and preparing position descriptions, assigning appropriate compensation, and other related position management actions. Ensures essential functions are clearly delineated and position classifications and job descriptions are aligned with operational and organizational goals.
• * Coordinates with the Office of Equal Opportunity to ensure compliance and consistency with established recruitment, selection, and hiring procedures. Advises search committees and hiring departments on standards and requirements throughout the search process.
• * Monitors, facilitates, and executes various position and personnel actions in accordance with State and Federal regulations, collective bargaining agreements, and UH policies and administrative procedures, utilizing a human resources information management system (e.g. People Soft) and other personnel, payroll, and financial database systems and platforms, throughout the employment cycle.
• * Maintains and audits official position and personnel files, and all related employment records, in compliance with State and Federal regulations, UH policies and administrative procedures, collective bargaining agreements, and the State of Hawai'i General Records Schedule for the retention and disposition of personnel records.
• * Participates in training and professional development to maintain currency in…