Fiscal Manager

Fiscal Manager (Business Office) – University of Hawai'i Maui College

Location: Kahului, Maui

Salary: Pay Band B; minimum $5,640/month

Employment type: Full Time, Permanent

• Strategic Fiscal Leadership: Serves as the Chief Fiscal Administrator for University of Hawaii Maui College (UHMC), overseeing the development, planning, and administration of all appropriated (General, Special, Revolving) and sponsored activities. This includes resource development, budget formulation, procurement, revenue generation, and overall business management.
• Organizational Supervision and Evaluation: Directs and supervises a comprehensive team providing fiscal and personnel support to UHMC. This includes managing staffing matters, writing annual program reviews, updating service outcomes, and providing leadership to meet accreditation standards. Oversees the procurement services center, ensuring efficient shared services and monitoring the financial performance of all campus departments. Acts as a catalyst for organizational change by fostering a culture of innovation and encouraging staff to utilize creative reasoning to resolve long-standing fiscal challenges.
• Departmental Support and Training: Functions as the resident expert on Federal, State, and University regulations. This includes staying informed on legislative changes affecting General/Special funds and federal policy changes affecting financial aid and sponsored awards. Analyzes the impact of these changes and directs their implementation at UHMC and advises, assists, and trains faculty and staff to ensure compliance.
• Financial Planning, Budgeting and Reporting: Formulates and executes complex financial plans, budget requests, and spending projections for all funding sources to ensure institutional fiscal stability. Serves as the primary liaison with the University, Community College Budget Office, and other governmental agencies regarding budgets and program operations. Oversees the preparation of comprehensive reports and expenditure‑driven metrics, presenting to the Vice Chancellor of Administrative Affairs and senior leadership.
• Continuous Process Improvement: Leads the identification and implementation of innovative business practices and emerging technologies to modernize fiscal operations, enhance service delivery, and increase overall administrative efficiency. Continuously evaluates and assesses the effectiveness of office workflows — including procurement, payroll, and grant life cycles — to eliminate redundancies, streamline processes, and ensure the most efficient use of services across all campus departments.
• Policy Development and Internal Controls: Directs the design and implementation of policies, procedures, and practices that ensure fiscal and operational safeguards. Evaluates and enforces internal control directives to protect institutional assets and ensure the financial integrity of financial statements. Interprets laws and directives, including the Governor’s Budget Execution Policies, to ensure compliance. Identifies problem areas through audits and evaluations to maintain clear, efficient procedures that comply with University, State, Federal, legislative guidelines, and sponsor requirements.
• Operations and Procurement Management: Directs core business functions including procurement, accounts payable and receivables, tuition and fees collections, cash management, inventory, and property management. Serves as the campus Fiscal Administrator, with authority to approve and authorize purchases up to $25,000.
• Fiscal Oversight of Specialized Programs: Oversees the campus Procurement Card (P‑Card) Program, self‑sustaining revenue‑generating programs, and payroll functions to ensure timely and accurate payments and resolution of errors. Manages bursar activities for the student financial information system and ensures compliance with federal regulations regarding federal aid refunding.
• Data‑Driven Innovation: Uses data and metrics to analyze productivity and expenditure trends, preparing comprehensive reports for senior leadership. Assesses the effectiveness of office processes and information technology utilization, serving as…