Office Coordinator

Centerstone is among the nation’s leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people’s lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings. Centerstone, a trauma-informed organization, endorses an organizational culture built on understanding, recognizing and responding to those affected by trauma to strengthen resilience for our clients, staff and community.

With a multidisciplinary team of licensed clinicians, case managers, and veteran outreach workers, the clinic offers high-quality, evidence-based, and personalized outpatient mental health treatment tailored to meet the specific needs of veterans, particularly those from the Iraq and Afghanistan wars, and their families. The Cohen Clinic is part of the Cohen Veterans Network, a national nonprofit (501c3) network of clinics. Under the general direction of the Office Manager, this position is responsible for registering and scheduling patients in the appropriate IT system, organizing daily patient schedules, triaging incoming patient reports to appropriate locations, answering phones, obtaining and documenting insurance pre-authorizations and pre-certifications and facilitating administrative needs.

• Operate the main switchboard at the Cohen Clinic by answering incoming calls, routing calls to appropriate staff members, etc.
• Serves as the main receptionist for the Cohen Clinic, greeting and appropriately directing Cohen visitors, clients and staff.
• Copies photo identification and any insurance information for client file.
• Serves as primary back-up for Cohen Clinic staff in taking and distributing messages as needed.
• Reports problems with the telephone system to appropriate staff and coordinates with service personnel as needed to correct problems.
• Maintains current information on all clinic services and other community services to assist consumers, staff, and the general public in accessing the Cohen Clinic and other community services.
• Serves as general back-up to administrative staff performing tasks such as faxing, preparing documentation for distribution internally or external mail out, copying, and meeting preparation.
• Serves as primary mail clerk for the clinic in the sorting and distribution of incoming mail, posting of outgoing mail, and daily mail pick-up and drop-off.
• Aids in retrieving, sorting, and distributing faxes to appropriate staff.
• Participates, along with office manager in the managed care billing process responsibilities including discussion of insurance co-payment.
• Maintains a daily log of accounts receivable checks and consumer checks, mailed to the Cohen Clinic.
• Presents a professional image, maintaining a calm, professional manner knowing that some callers are consumers or family members and may be agitated, stressed, or present a difficult communication situation.
• Performs other duties as assigned.

• Effectively communicate via written, verbal, in person and virtual methods.
• Good verbal communication skills, poise and ability to handle high volume telephone duty.
• Typing, filing, and general office skills required.
• PC literate with knowledge of MS software.
• Intermediate level on MS Excel, Email and word processing programs.
• Ability to utilize Internet for resources.
• Willingness to learn new functions.
• Strong consultative abilities, conflict-resolution skills, and leadership abilities.
• Able to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Communicates clearly and concisely, both orally and in…