Accounts Payable Specialist: QuickBooks & Costing

Position: Accounts Payable Specialist: QuickBooks & Job Costing

We are seeking a detail-oriented and organized Accounts Payable (AP) Bookkeeper to support day-to-day accounting and administrative functions in a fast-paced environment. This role is responsible for processing vendor invoices, maintaining accurate financial records, and supporting the accounting team with general bookkeeping tasks. The ideal candidate is highly accurate, deadline-driven, and comfortable working with multiple priorities. Experience with Quick Books is required.

Key Responsibilities

• Process and code accounts payable invoices accurately and timely
• Match invoices to purchase orders, contracts, and receipts as applicable
• Manage vendor setup, maintain vendor files, and respond to vendor inquiries
• Prepare and process weekly or bi-weekly check runs and electronic payments
• Reconcile vendor statements and resolve discrepancies
• Enter and maintain financial data in Quick Books
• Assist with job costing, expense tracking documentation
• Support general bookkeeping, filing, and administrative accounting tasks
• Assist with month-end close activities and reporting as needed

Qualifications

• 2+ years of experience in accounts payable or bookkeeping
• Prior experience in construction, contracting, or job-cost environments preferred
• Proficiency in Quick Books (required)
• Strong attention to detail and accuracy
• Ability to manage multiple tasks in a fast-paced environment
• Basic understanding of general accounting principles
• Strong organizational and communication skills
• Proficiency in Microsoft Excel and other basic office tools

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.#J-18808-Ljbffr