Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable (AP) Bookkeeper to support day-to-day accounting and administrative functions in a fast-paced environment. This role is responsible for processing vendor invoices, maintaining accurate financial records, and supporting the accounting team with general bookkeeping tasks. The ideal candidate is highly accurate, deadline-driven, and comfortable working with multiple priorities. Experience with Quick Books is required.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

• Process and code accounts payable invoices accurately and timely
• Match invoices to purchase orders, contracts, and receipts as applicable
• Manage vendor setup, maintain vendor files, and respond to vendor inquiries
• Prepare and process weekly or bi-weekly check runs and electronic payments
• Reconcile vendor statements and resolve discrepancies
• Enter and maintain financial data in Quick Books
• Assist with job costing, expense tracking documentation
• Support general bookkeeping, filing, and administrative accounting tasks
• Assist with month‑end close activities and reporting as needed

• 2+ years of experience in accounts payable or bookkeeping
• Prior experience in construction, contracting, or job‑cost environments preferred
• Proficiency in Quick Books (required)
• Strong attention to detail and accuracy
• Ability to manage multiple tasks in a fast‑paced environment
• Basic understanding of general accounting principles
• Strong organizational and communication skills
• Proficiency in Microsoft Excel and other basic office tools

The salary range for this role is disclosed in the posting. The individual may be eligible for discretionary bonuses, medical, dental, and vision benefits, and the company’s 401(k) retirement plan.

• Medical, dental, and vision coverage
• 401(k) retirement plan

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. Persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, or to receive other benefits and privileges of employment, please contact

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Compensation for this role depends on factors including the individual's skill sets, experience and training, licensure and certification requirements, office location, and other business and organizational needs. As required by local law, Vaco by Highspring believes that the salary range referenced in the posting reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.