Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable (AP) Bookkeeper to support day-to-day accounting and administrative functions in a fast-paced environment. This role is responsible for processing vendor invoices, maintaining accurate financial records, and supporting the accounting team with general bookkeeping tasks. The ideal candidate is highly accurate, deadline-driven, and comfortable working with multiple priorities.

Experience with Quick Books is required.

Key Responsibilities Process and code accounts payable invoices accurately and timely Match invoices to purchase orders, contracts, and receipts as applicable Manage vendor setup, maintain vendor files, and respond to vendor inquiries Prepare and process weekly or bi-weekly check runs and electronic payments Reconcile vendor statements and resolve discrepancies Enter and maintain financial data in Quick Books Assist with job costing, expense tracking documentation Support general bookkeeping, filing, and administrative accounting tasks Assist with month-end close activities and reporting as needed Qualifications 2+ years of experience in accounts payable or bookkeeping Prior experience in construction, contracting, or job-cost environments preferred Proficiency in Quick Books (required) Strong attention to detail and accuracy Ability to manage multiple tasks in a fast-paced environment Basic understanding of general accounting principles Strong organizational and communication skills Proficiency in Microsoft Excel and other basic office tools Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and…