Assistant Project Manager, Product Lifecycle Calendar

About us

Talbots is a leading omni-channel specialty retailer of women’s clothing, shoes and accessories. Established in 1947, we are known for modern classic style that’s both timeless and timely, fine quality craftsmanship and gracious service. At Talbots relationships are the key to our business, we hire individuals who bring new ideas to the table, understand smart risk taking and can enhance an already thriving culture.

With a commitment to offer modern classic style for every body type, through a full range of sizes, inclusive to every woman in your life.

The Assistant Project Manager role provides administrative, operational, and project coordination support to the Sr. Manager, Project Management and the Visual Merchandising team. This role helps maintain the Product Lifecycle Calendar though scheduling milestone meetings, coordinating visual department meetings, managing department distribution lists, storing information, and supporting store opening visual needs. Key responsibilities include assisting with the ordering process for props, furniture, and visual materials;

writing and processing purchase orders for the department; tracking shipments and receipt of visual materials for store openings; and fielding store visual requests to ensure the manager has the information needed to make timely and accurate decisions.

• Support the end-to-end management of Visual Merchandising projects, ensuring alignment with business objectives, brand guidelines, and operational standards.

• Manage and maintain critical databases used for visual publications/direction – coordinate information provided by Merchants, and ensure accuracy of data transfer from publications to database.

• Generate and track purchase orders for Visual Merchandising projects, ensuring adherence to budget and compliance with best business practices and purchasing ethics.
• Oversee tracking and reporting for procurement outside of contract agreements, including vendor selection and justification for alternative sourcing when necessary.

• Serve as a point of contact between Visual Merchandising and cross-functional teams, ensuring consistent effective two-way communication and collaboration.
• Partner with the Portfolio Management team to coordinate the timely delivery and execution of new store projects.

• Visual/Executive meetings- including scheduling, logistics, and follow-up documentation.
• Work with Executive admis, visual working teams to provide the best times that adhere to the calendar and executive’s availability
• Schedule all PLC meetings for HWW and Talbots working with the Sr Manager to ensure accuracy, proper attendees

• Identify and address issues or concerns proactively, ensuring resolutions align with company standards and goals.

• Bachelor’s degree or equivalent experience
• Proficient in advanced Windows-based (Microsoft Office) software with the ability to create spreadsheets, databases, and Word documents
• Working knowledge of Oracle systems or quick learning abilities of systems a must
• Working knowledge of InDesign a plus
• Comfortable with researching new resources
• Position requires a willingness/ability to connect the dots to understand tasks/functions and calendars
• Excellent written and verbal communication skills and interpersonal skills
• Excellent organizations skills with sharp attention to detail
• Excellent time management and problem-solving skills
• Ability to think critically
• Ability to multi-task in a fast-paced environment and ability to work cooperatively with others is essential
• Ability to be…